FA
Chargé(e) de coordination et de développement au sein d’une formation pour secrétaires médicales. Sélection de candidats et développement de partenariats dans le secteur médical.
About the role
- Executive Assistant providing high-quality support to the CEO at Medialab Group, leading independent media agency. Managing executive operations while driving company culture and strategic objectives.
Responsibilities
- Proactively manage complex, fast changing diaries and travel plans for the CEO
- Prepare and circulate board packs, draft agendas, take accurate minutes and ensure follow-up actions are tracked and delivered
- Coordinate and attend Executive Team meetings, capturing actions and driving timely completion
- Act as the first point of contact for the internal and external stakeholders engaging with the executive team
- Prepare correspondence, briefings, decks and reports to ensure the leadership team is fully prepared for meetings and external engagements
- Provide executive support to additional Board members as required
- Plan and manage logistics for leadership meetings, quarterly reviews and annual planning sessions
- Lead on internal communications in collaboration with the CEO
- Coordinate key agency events such as the annual client Christmas party, all-agency offsites and leadership away-days
- Handle confidential information and sensitive correspondence with complete discretion
Requirements
- Significant experience as an executive Assistant or Senior PA, Ideally supporting C-suite or Board-level leaders
- Proven discretion, resilience, and sound judgement under pressure
- Exceptional organisational and prioritisation skills
- Clear, confident written and verbal communicator with excellent attention to detail
- Experience delivering end - to - end events
- High proficiency in Microsoft 365 and Google Workspace
- Strong willingness to adopt and champion new tools and technologies
- Values-led, positive and solutions-focused
Benefits
- Competitive salary package
- Pension
- Season ticket loans
- Cycle to work scheme
- Weekly social events
- Big summer / end of year parties
- 25 days holiday (+ Christmas holiday closure)
- Birthday & mental health day off
- Holiday buying scheme
- Flexi-hours
- Work abroad scheme
- Private medical insurance
- Health cash plan
- Gym discounts
- Wellbeing apps
- Mental Health First Aiders
- Unlimited free professional counselling
- Enhanced parental leave
- Flexible working
- Life assurance
- Paid charity days
- Sustainability initiatives
- Retail discounts
- Long-service trips
- Unforgettable team culture
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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