Executive Assistant managing calendars and communications for Duetti's leadership team. Engaging in strategic initiatives within a fast - paced music finance environment.
About the role
- Executive Assistant providing high-quality support to the CEO at Medialab Group, leading independent media agency. Managing executive operations while driving company culture and strategic objectives.
Responsibilities
- Proactively manage complex, fast changing diaries and travel plans for the CEO
- Prepare and circulate board packs, draft agendas, take accurate minutes and ensure follow-up actions are tracked and delivered
- Coordinate and attend Executive Team meetings, capturing actions and driving timely completion
- Act as the first point of contact for the internal and external stakeholders engaging with the executive team
- Prepare correspondence, briefings, decks and reports to ensure the leadership team is fully prepared for meetings and external engagements
- Provide executive support to additional Board members as required
- Plan and manage logistics for leadership meetings, quarterly reviews and annual planning sessions
- Lead on internal communications in collaboration with the CEO
- Coordinate key agency events such as the annual client Christmas party, all-agency offsites and leadership away-days
- Handle confidential information and sensitive correspondence with complete discretion
Requirements
- Significant experience as an executive Assistant or Senior PA, Ideally supporting C-suite or Board-level leaders
- Proven discretion, resilience, and sound judgement under pressure
- Exceptional organisational and prioritisation skills
- Clear, confident written and verbal communicator with excellent attention to detail
- Experience delivering end - to - end events
- High proficiency in Microsoft 365 and Google Workspace
- Strong willingness to adopt and champion new tools and technologies
- Values-led, positive and solutions-focused
Benefits
- Competitive salary package
- Pension
- Season ticket loans
- Cycle to work scheme
- Weekly social events
- Big summer / end of year parties
- 25 days holiday (+ Christmas holiday closure)
- Birthday & mental health day off
- Holiday buying scheme
- Flexi-hours
- Work abroad scheme
- Private medical insurance
- Health cash plan
- Gym discounts
- Wellbeing apps
- Mental Health First Aiders
- Unlimited free professional counselling
- Enhanced parental leave
- Flexible working
- Life assurance
- Paid charity days
- Sustainability initiatives
- Retail discounts
- Long-service trips
- Unforgettable team culture
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant managing senior executives' calendars for a high - speed aircraft manufacturer. Supporting travel arrangements, meeting planning, and organizational standards.
Senior Assistant Vice President leading initiatives in conversational AI technology for enhancing customer experience. Driving cross - functional collaboration and team development in fast - paced environment.
Experienced Digital Transformation leader driving initiatives in Finance & Accounting at EXL. Leading automation and innovative solutions to improve efficiency and accuracy in processes.
Executive Assistant supporting partners at BNY, a leading global financial services company. Managing calendars, coordinating travel, and overseeing special projects for executives in a dynamic environment.
Personal Assistant supporting the director at Hastings Direct, managing schedules and communications in a hybrid capacity. Handling travel arrangements and event organization for effective leadership support.
Executive Assistant at NICB managing corporate records and supporting governance processes. Requires administrative experience and proficiency in Microsoft Office within a hybrid work environment.
Secrétaire médical.e managing patient and professional communication for CYPATH, a medical cabinet specialized in pathology. Responsibilities include managing records, reception, and billing in a medical environment.
Executive Assistant managing CMO's calendar and travel arrangements at Maison Valentino. Collaborating with various stakeholders and ensuring effective communication to enhance productivity.
Senior Executive Assistant providing high - level administrative support to the Executive Team at Insulet Corporation. Managing schedules, coordinating communications, and facilitating meetings in a hybrid work environment.