CEO Assistant and Office Manager for Retailors in Toronto, managing CEO's calendar and office operations. A dynamic role requiring initiative, organization, and confidentiality.
About the role
- Executive Administrative Assistant providing support to EVP of Personal Wealth at Empower. Handling administrative duties including scheduling, travel arrangements, and expense reports.
Responsibilities
- Provide administrative support to an EVP level and other senior leaders (up to four)
- Manage calendar scheduling
- Arrange travel
- Coordinate expense reporting
- Prepare meeting materials
- Ability to maintain confidential information
- Ability to communicate and exhibit professionalism with executives
- General administrative functions, including answering phone calls, coordinating vendors, gathering and production of presentations
Requirements
- Associates degree or equivalent work experience
- 5+ years in administrative role supporting Director level or above
- Strong experience with Microsoft Word, Excel, Forms, PowerPoint, Teams, and Outlook
- Experience supporting VP and above desired
- Experience with and curiosity about a variety of technology products
- Curiosity to learn the financial services business
- Work under basic supervision making decisions within general guidelines
- Ability to adapt to ambiguity and manage conflicting priorities in a fast-paced environment
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.
Benefits
- Medical, dental, vision and life insurance
- Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
- Tuition reimbursement up to $5,250/year
- Business-casual environment that includes the option to wear jeans
- Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
- Paid volunteer time — 16 hours per calendar year
- Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
- Business Resource Groups (BRGs) – BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all.
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