Administrative Assistant contributing to legal tasks within the Chamber of Agriculture in Haute - Vienne. Assisting with document preparation and legal procedures while ensuring confidentiality and organization.
About the role
- Administrative Assistant II responsible for administrative work for the Foster Care Review Board Program. Manage tasks including incoming calls, mail processing, and document management.
Responsibilities
- Responsible for administrative work associated with the Foster Care Review Board Program (FCRB)
- Primary contact for incoming calls
- Processing paper and electronically received mail from various sources and electronic inboxes
- Registering children and uploading case documentation with an electronic file management system
- Distributing reports
- Research minute entries and case information
- Manage administrative functions and tasks on an as-needed basis
- Assist the Program Specialist to ensure successful facilitation of FCRB reviews
- May be eligible for a hybrid-telework schedule after three months of employment
Requirements
- High school diploma or GED
- Three years experience in a full-function office
- Excellent verbal and written communication skills
- Personal computer skills including zoom, e-mail, calendaring system, and word processing
- Ability to be responsive to last-minute staff requests
- Flexibility with daily work assignments
- Maintain confidentiality and accurate administrative files
- Cover phone and reception duties, including screening and accurately routing incoming phone calls
- Work independently within set program guidelines and protocol
Benefits
- Accrued vacation pay and sick leave
- 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Job title
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