Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Personal Assistant managing schedules and logistics for Co-CEO at Aleph Alpha. Supporting a fast-paced environment in AI innovation for governmental institutions and large enterprises.
Responsibilities
- Strategic and proactive calendar management to anticipate conflicts, prioritize commitments, and ensure the Co-CEO is always prepared and on schedule
- Coordinate domestic and international travel (commercial and private), including itineraries, visas, accommodation, and ground transportation
- Prepare meeting materials, presentations, and pre-reads; attend key meetings, document action items, and track progress across multiple workstreams
- Manage communications (email, calls, texts), draft responses, prioritize urgent matters, and ensure timely and professional correspondence
- Manage, reconcile, and submit detailed expense reports
- Handle personal logistics (appointments, reservations, gift sourcing, event planning) with discretion and flair
- Take ownership of tasks and projects from inception to completion with a high degree of independence, proactively implementing solutions
- Work seamlessly with the Co-CEO’s existing support team to ensure coordinated coverage, information sharing, and a unified approach to executive support
Requirements
- Advanced proficiency in German and English
- Proven experience as a Personal/Executive Assistant supporting founders, C-suite executives, and/or high-net-worth individuals in a demanding, fast-paced environment
- Proven self-starter mentality: track record of independently driving tasks, anticipating needs, and delivering results with minimal supervision; proactively identify potential challenges and resolve issues ahead of time
- Exceptional organizational skills: meticulous attention to detail; capable of managing multiple complex projects simultaneously while solving problems creatively and independently
- Strong communication skills: confident in verbal and written communication, with the ability to interface professionally with senior internal and external stakeholders
- Adaptability: excels in fast-paced environments where priorities shift rapidly, maintaining composure and focus under pressure
- Exceptional discretion and confidentiality: utmost integrity and the ability to handle sensitive professional and personal information with absolute discretion are non-negotiable
- Tech proficiency: high proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Team-oriented: a supportive and collaborative partner to the broader executive support team
Benefits
- 30 days of paid vacation
- Access to a variety of fitness and wellness offerings via Wellhub
- Mental health support through nilo.health
- Substantially subsidized company pension plan for your future security
- Subsidized Germany-wide transportation ticket
- Budget for additional technical equipment
- Flexible working hours for better work-life balance and hybrid working model
- Virtual Stock Option Plan
- JobRad® bike lease
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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