Events Coordinator supporting overall production of University Events, Camps & Conferences at Houston Baptist University. Engaging in various event initiatives and ensuring compliance with university policies.
About the role
- Sr. Events Coordinator at AKASA overseeing logistics and execution for 30-40 annual events. Collaborating with the Marketing Events team and managing project plans for successful event outcomes.
Responsibilities
- Manage logistics for conferences, trade shows, partner events, and sponsored activations
- Coordinate shipping, booth requirements, deadlines, asset tracking, swag, and vendor communication
- Build and manage project plans in Coda and team tasks in JIRA
- Create templated event decks, schedules, and post-show reports
- Track budgets, expenses, invoices, KPIs, and ROI across all events
- Work closely with BDAs/marketing operations to collect, organize, and report on leads and follow-up
- Partner with the People Team to support 2+ company-wide offsites per year
- Travel to events to support onsite setup, staffing, booth operations, offsite coordination, and teardown
Requirements
- 3-5+ years of experience in events, marketing operations, or project coordination
- Strong spreadsheet skills and experience building clean, structured decks
- Familiarity with project management tools (Jira and Coda automation preferred)
- Extremely detail-oriented, organized, and reliable
- Excellent communicator who thrives in fast-paced environments
- Comfortable traveling, approximately 12-15 events annually
Benefits
- Unlimited paid time off (PTO)
- Expansive coverage for health, dental, and vision
- Employer contribution to Health Savings Accounts (HSA)
- Generous parental leave policy
- Full employee coverage for life insurance
- Company-paid holidays
- 401(K) plan
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