Payroll Specialist managing payroll and HR processes at IRS Group in Hamburg. Ensuring accurate payroll calculations and compliance with labor laws and regulations.
About the role
- Payroll Coordinator managing payroll processing at AKAM since 1983. Overseeing compliance with regulations and providing exceptional service to employees and managers amid payroll complexities.
Responsibilities
- Process semi-monthly and bi-weekly payroll for all employees with 100% accuracy and on-time delivery.
- Ensure compliance with federal, state, and local tax regulations, avoiding penalties or audits.
- Maintain up-to-date payroll records and ensure all employee information and pay calculations are precise.
- Conduct quarterly audits of payroll processes to identify and resolve discrepancies.
- Address and resolve payroll-related inquiries within 24 hours, fostering high employee satisfaction.
- Educate employees on payroll policies and procedures to minimize recurring issues.
- Ensure compliance with all employment laws and regulations, maintaining a zero-violation audit record.
- Keep payroll records accurate and up-to-date in the HRIS system, achieving 100% compliance during audits.
- Respond promptly to audit and information requests, including 401(k) reports and other required documentation.
- Provide outstanding customer service to employees and managers regarding payroll-related questions or concerns.
- Investigate and resolve payroll discrepancies, processing pay adjustments when necessary.
- Handle payroll duties in the absence of the Payroll Manager.
- Prepare accurate reports, including payroll summaries, 401(k) deductions, employer matches, and other required data.
- Update payroll records for pay adjustments, employee status changes, and other updates in a timely manner.
Requirements
- Associate degree required, with a minimum of 3 years of high-volume payroll processing experience.
- Experience managing multi-state payroll and handling complex payroll issues (preferred).
- Bilingual in English and Spanish (required).
- Exceptional attention to detail and organizational skills.
- Excellent communication and interpersonal skills, with the ability to work effectively across all levels of the organization.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and payroll software (ADP Workforce Now, Workday).
- Demonstrated ability to maintain confidentiality and manage sensitive information.
Benefits
- 401(k) Retirement Plan Matching
- Health Insurance
- Dental insurance
- Vision Insurance
- Ancillary Benefits
- Health Savings Account
- Flexible Spending Account
- Life Insurance
- Paid Time Off
- Company Events
- Employee Assistance Program
- Employee Referral Program
- Employee Engagement Committee
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