Hybrid Field Manager

at Acosta

• Job title: Field Manager
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$55,000 - CA$65,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Toronto, Canada

About the role

• Event Specialist managing events for top clients on the North American XM Marketing Team. Building client relationships and executing innovative event experiences throughout the year.

Responsibilities

• Lead various planning workstreams and execution of events
• Support project kickoff, delivery, and logistics planning meetings with all involved parties.
• Manage multiple, interconnected event projects of moderate to high complexity and scope simultaneously.
• Prepare internal and external written briefings for clients and for team implementation
• Client liaison for duration of projects
• Timeline and milestone planning
• Onsite event and conference management
• Liaison and coordination of with creative teams
• Liaison and coordination of with production and build teams
• Liaison and coordination of third party Vendors
• Hire, train and manage a team of Brand Ambassadors for events
• Review assets in storage and meet with vendors at their offsite warehouses
• Manage inventory of potential devices and hardware needs
• Drop off and pick up assets at client offices and warehouses
• Costing and project budgeting
• Sourcing & procuring event assets as per budget
• Budget reconciliations
• Strong orientation to identifying and maintaining operational best practices
• Ability to meet the expectations of our Return to Office hybrid policy (up to 3 days per week in downtown Toronto).
• Demonstrate the ability to work independently and adjust schedules as required to attend events and be onsite as required.
• Must be able to travel and be available to work evenings and weekends when necessary.

Requirements

• Outgoing, friendly, sense of team spirit, confident and dedicated to event management
• 2-3 years’ experience in event management (event planning, conference management, operational Event management, project management, hospitality management, exhibitions, trade shows, promotions, and special events)
• Excellent organizational and planning skills
• Creativity is a definite asset, with an eye for design to help design and bring the event experience vision to life
• Agency experience is an asset
• Strong business acumen - budgeting is something you have an affinity for
• Highly adaptable; Ability to handle high stress situations and utilize problem solving techniques to find the best solutions
• Client service orientated with an ability to build strong and productive working relationships
• Strong attention to detail, meticulous follow up, proactive
• Use of a vehicle to attend client meetings and site visits
• Ability to work flexible hours including overnight travel and evenings and weekends
• Proficiency in Google Workspace + Microsoft Office and ability to work in a digital work environment