Administration Assistant providing high - quality support to fee earners and PAs in Dublin. Managing correspondence, documentation, and assisting with general office operations.
About the role
- Project Contract Administrator providing frameworks and supporting project managers in an integrated facility solutions company. Coordination and administration of projects with essential support for effective operations.
Responsibilities
- Assist Project Managers/sponsors by providing a framework which includes process and standards for them to work within.
- Co-ordinating project resources including people, information and equipment.
- Providing essential support to the production of O&M manual ensuring it clearly defines the requirements and procedures for the effective operation, maintenance, decommissioning and demolition of the building.
- Ensure projects are run with compliance following Company procedures.
- Management of the projects financial WIP.
- Tracking and reporting overall progress of the project, utilising internal IT platforms.
- Administering the project budget spreadsheets.
- Monitoring of all resource utilization.
- Maintaining the project library and folders.
- Capacity planning of engineers, Purchase Orders and support with subcontractor management.
- O&M production
- Ensure that all Company paperwork is always completed accurately and legibly and presented in a timely manner.
- Have professional manners and always maintain good relationships with clients and ABM staff from other departments.
- Responsible for the weekly Project Pipeline report.
- Support the Projects Manager in their role by effective communication.
- Gathering and input of data, maintaining database’s including salesforce
- Prepare and provide relevant documentation including financial to internal teams and stakeholders. Including the WIP reporting.
- Produce the monthly analysis report on project conversion rates
Requirements
- A methodical approach to process; an aptitude for accuracy and attention to detail.
- Relevant experience within an administrative role and commercial awareness.
- Enthusiastic and positive, adaptable and welcoming of change.
- Ability to work under your own initiative and prioritising workload.
- Enjoy problem solving and finding solutions.
- Good computer literacy on all Microsoft applications including Microsoft Project.
- Good communication skills and teamwork.
- An understanding of Technical Services
- Previous experience in working on projects
- Health and Safety training e.g. IOSH or equivalent H&S training
Benefits
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find:
- Perks: discounts, gift cards, cashback, and exclusive offers
- Life: Search for resources and tools on topics ranging from family and life to health, money and work
- Support: Online chat or telephone service for urgent support in a crisis
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