Hybrid Settlements Administrator

at Aviso Wealth

• Job title: Settlements Administrator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$55,000 - CA$65,000 per year
• Degree requirement: Postgraduate Degree
• Location requirements: Hybrid, Toronto, Canada

About the role

• Settlements Administrator responsible for managing trade settlements within the securities industry at Aviso. Ensure accurate processing of foreign and domestic Equity trades in a fast-paced environment.

Responsibilities

• Set up and match trades on CDS or Arrow within industry standards
• Matching confirmations of trades done with other institutions
• Interaction with sales representatives to resolve unmatched or unprocessed trades
• Ensure all trades are processed and settled within the required time frame
• Balance and correct any outages in the day-to-day processing using the various reports received from the CDS and Dataphile systems
• Interact with Brokerage Firms and Custodians to correct or confirm trades done or not matched
• Maintaining, updating and tracking the failed trades and reasons for fails
• Balance monthly statements from external sources
• Follow the policy and procedures manual for the settlements team
• Responsible for the tracking and maintaining of files relating to daily settlements and storage of such records
• Other duties as assigned and help others when needed

Requirements

• Post-secondary education in a related field is an asset
• Minimum 2 years' experience in an office environment, preferably in the securities industry with experience using Dataphile, CDS and DTC
• Industry related certifications are not required, however successful completion of the CSC (Canadian Securities Course) or IFIC Operations course is an asset
• Ability to work independently to achieve required objectives within company and regulatory requirements
• Self-motivated and results driven
• Strong administration skills with high attention to detail and accuracy
• Proven ability to work well under pressure and in a fast-paced environment
• Strong customer service orientation
• Strong organizational, time management and decision-making skills
• Demonstrated success in resource planning, coaching, motivation and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff
• Intermediate Excel and Microsoft Office Knowledge.
• Fluency (written and spoken) in English is required and bilingual skills in French are an asset
• Work hours may vary due to industry demands or volume - this role works Eastern time zone business hours

Benefits

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork