Hybrid Senior Meetings Manager

at SCCM

• Job title: Senior Meetings Manager
• Job type: Full Time
• Experience level: Senior
• Salary: $90,000 - $100,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Mount Prospect, United States

About the role

• Senior Meetings Manager coordinating logistical functions for SCCM educational and business meetings. Leading planning and execution with emphasis on strategic goals and stakeholder alignment.

Responsibilities

• Develops an understanding of the size, scope, and purpose of meetings and conferences; develops plans, processes, and infrastructure to support their successful implementation.
• Collaborates with SCCM staff to create meeting environments that meet the goals for internal and external stakeholders.
• Develops and manages budgets for Congress and other events.
• Supervises the development of meeting RFPs and visits to potential meeting sites; recommends meeting sites to the director of education.
• Negotiates contracts with hotels, convention centers, meeting suppliers, and vendors and presents them to director of education for signatory approval.
• Ensures appropriate execution of logistics for SCCM’s Critical Care Congress and other education and business meetings.
• Supports and mentors staff in the planning and executing of meetings and events, ensuring skills development and adherence to organizational practices.
• Leads the meetings team to make sure that organizational goals are met and processes are followed.
• Directs and supports vendor and conference center partners to ensure the best possible service to SCCM and its participants/attendees.
• In coordination with the meetings manager, ensures that comprehensive meeting specifications are developed and communicated to all meeting vendors and internal stakeholders.
• Supervises management of travel agency operations for staff and volunteer travel.
• Develops and implements infection control and emergency response plans in compliance with SCCM and CDC guidelines.
• Leads the Congress Command Center, monitoring all Congress events and coordinating logistic responses with staff, vendors, suppliers, and the facility.
• Provides onsite support for other (non-Congress) meetings as needed both at SCCM Headquarters and elsewhere.
• Reviews and verifies meeting logistics invoices after events.
• Develops strategies to adapt to changing logistic needs and competitive landscape.
• Actively participates in educational program planning teams.

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• Certified Meeting Professional (CMP) or related meeting certification desired
• Minimum of ten years’ experience in medical meetings setting desired
• Strong understanding of meetings management
• Proficient in software platforms and database tools
• Process-oriented approach and ability to troubleshoot difficult projects
• Excellent project and time management skills with the ability to manage priorities and projects in a changing environment
• Strong business acumen in strategic thinking and problem-solving, leadership, and comfort with budgeting and forecasting
• Excellent verbal and written communication skills
• Ability to work both independently and as part of a collaborative team
• Experience in a technology-oriented, remote work environment
• Ability to communicate effectively with people at all levels of the organization.

Benefits

• Flexible Work Options: With our generous remote work policy, much of your work will be from home.
• Generous Paid Time Off: Take advantage of paid vacation and 13 paid holidays each year, plus a summer hours program for that perfect work-life balance.
• Comprehensive Benefits: Enjoy medical, dental, short- and long-term disability, and life insurance coverage to keep you and your family protected.
• Paid Parental Leave: Take the time you need to bond with your new addition to the family.
• Matching 401(K): We invest in your future with a 401(K) matching program to help you save for retirement.
• Educational Assistance: Continue learning and growing with educational assistance—we’re invested in your personal and professional development.