SG
Scandinavian Tobacco GroupEvents Coordinator
Events Coordinator focusing on dynamic sales and customer satisfaction for Cigars International’s Texas retail team. Creating memorable experiences by managing premium event spaces in diverse settings.
About the role
- Collaborate with the Event Manager to help internal stakeholders and leadership determine event and conference strategy, objectives and requirements. Develop comprehensive plans, including budgets, timelines and task assignments based on specific event strategy.
- Research and identify suitable venues for events, considering factors such as capacity, location and budget. Work with various teams and venues to coordinate logistics to ensure smooth execution.
- Source and manage relationships with various event vendors, including catering, production and décor. Obtain quotes, implement contracts and sponsor fulfillment, and oversee vendor performance to ensure quality and cost-effectiveness.
- Manage guest lists, invitations and RSVPs. Communicate event details to attendees and provide assistance before, during and after the event.
- Oversee all aspects of event setup, including signage, décor and technical requirements. Coordinate with Event Manager to ensure timely execution of event schedules and troubleshoot any issues that may arise.
- Maintain schedules and agenda, help manage and implement an event communication plan with attendees, sponsors, vendors and production team, as well as organizing event paperwork including contracts.
- Coordinate events for Mariner business entities including internal and external events, conferences, seminars, virtual sessions, receptions, etc.
- Conduct post-event debriefs to evaluate the success of each event or conference and identify areas for improvement. Collect feedback from attendees and stakeholders to inform future planning efforts.
- Ensure event and conference processes are efficient and recommend opportunities for improvement.
Requirements
- Bachelor’s degree with major coursework in event management, marketing, communications or related area; or combination of education and commensurate work experience required
- Proven experience (5-7 years) in event planning and execution, preferably in a corporate environment
- Proficiency in Microsoft Office Suite and Smartsheet
- Experience with webinar platforms, event apps and event technology preferred
- Flexibility to work occasional evenings, weekends and travel as required for events
- Excellent communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
- Strong project management skills, with the ability to multitask and prioritize effectively in a fast-paced environment
- Effective problem-solving
- Attention to detail
- Team player who demonstrates flexibility and adaptability
- Ability to interact confidently and collaborate with other departments and teams
Benefits
- N/A
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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