Legal Secretary supporting 2 attorneys specializing in Insurance defense with remote and in - office responsibilities. Responsible for managing files, drafting documents, and providing administrative support.
About the role
- Legal Assistant supporting Plaintiff Personal Injury practice group in Toronto for a 12-month contract. Managing the administration of two busy partners in a hybrid work environment.
Responsibilities
- Scheduling calls, meetings and appointments
- Requesting conflict checks, opening and closing files
- Communicating with clients, experts, service providers and the courts
- Drafting, sending, and replying to correspondence
- Compiling, serving, and filing motion records and other court documents
- Maintaining calendars and an effective bring forward (BF) system
- Preparing and sending invoices and communicating with clients about billing-related matters
- Drafting documents based on precedents, such as retainer agreements
- Communicating with prospective clients as a first point of contact
- Completing registrations for various events, conferences, and other programming
- Organizing and submitting expense reports
- File maintenance and organization including scanning and uploading into Primafact and/or the DMS (Document Management System)
- Other duties related to the administration of the practice.
Requirements
- Minimum of one (1) year of experience as a Legal Assistant in litigation
- Experience in Plaintiff Personal Injury is an asset
- Deep familiarity with the Rules of Civil Procedure, particularly as it pertains to service rules and deadlines
- A keen attention to detail
- Strong organizational and time management skills
- A strong work ethic
- Self-motivation, particularly as it relates to anticipating needs and actioning next steps
- The ability to work effectively on a team and individually
- Excellent and professional communication skills
- Experience with technology and working in a remote/hybrid environment
- Experience with Primafact, ACL, Case Center, Justice Services Online (JSO) portal, RelativityOne, iManage and/or OneDrive is an asset.
Benefits
- Health, Extended Health, Dental and Vision care
- LTD insurance
- Life insurance
- Parking/Transit reimbursement
- RRSP matching program
- Paid Volunteer Time
- Referral Bonus
- Employee Assistance Program
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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