Administrative Business Partner supporting directors and senior directors in the software team of Zoox. Ensuring effective scheduling, organization, and project management in a mission - driven environment.
About the role
- Lead and collaborate across teams on pre- and post-award grant management to advance financial sustainability and compliance.
- Support grant strategy and acquisition, including preparing, reviewing, and submitting grant proposals and financial documentation.
- Ensure compliance with federal regulations, particularly 2 CFR 200 (Uniform Guidance), and monitor regulatory updates.
- Develop and manage detailed grant budgets using advanced Excel functions and financial modeling tools.
- Track and reconcile expenditures, maintain documentation for audits, and prepare and submit financial reports, invoices, and drawdowns.
- Collaborate with AP/AR, finance, and program teams on scenario planning, spending forecasts, indirect cost calculations, and funding utilization.
- Monitor a portfolio of active grants for programmatic and financial performance and prepare compliance documentation and progress reports.
- Support year-end closing and the Single Audit process by tracking prepaids, accruals, receivables, subrecipient amounts, and preparing expenditure reports for testing.
- Anticipate and mitigate risks related to grant funding to safeguard continuity of funding.
- Serve as primary point of contact for government agencies, grant officers, and funding partners; facilitate handoffs of new awards.
- Provide training, tools, templates, and guidance to staff to strengthen decentralized grant management capacity.
- Maintain a centralized, audit-ready archive of grant documents, agreements, communications, and reports; track entries in Salesforce.
- Support internal and external audits and ensure all contracts, subawards, and agreements charged to grants are executed in compliance with funding terms.
Requirements
- Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or related field.
- Minimum 3-5 years of direct experience managing federal grants, including budgeting, reporting, and compliance.
- Experience working in or with nonprofit, public sector, or mission-driven organizations (preferred).
- In-depth understanding of 2 CFR 200 (Uniform Guidance) and federal grant lifecycle management.
- Proficiency in Microsoft Excel (pivot tables, lookups, conditional formatting, macros preferred).
- Experience with financial tools such as QuickBooks, Sage Intacct, or similar.
- Advanced understanding of grant financial management regulations and requirements.
- Sophisticated financial modeling and scenario analysis capabilities.
- Expert knowledge of integrated financial systems, analytics tools, and financial technologies.
- Strong strategic planning and systems thinking orientation.
- Exceptional leadership and communication skills; ability to translate complex financial concepts for non-financial audiences.
- Demonstrated commitment to education and rural communities; ability to operate effectively in complex, fast-paced environments.
- Deep understanding of risk management and compliance frameworks; exceptional analytical and critical thinking abilities.
- Strong relationship-building and stakeholder management skills.
- Ability to travel regionally and nationally; ability to occasionally lift up to 25 lbs.
- Valid driver’s license.
- Successfully complete pre-employment background check.
- Authorized to work for any employer in the United States without sponsorship (employer cannot sponsor visas).
Benefits
- Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
- Flexible spending accounts.
- Employee assistance program.
- Life and long-term disability insurance.
- Retirement plan.
- Generous paid time off including vacation, sick leave, and annual holidays.
- Paid parental leave.
- Tuition assistance and professional development for employees.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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