Hybrid Executive Assistant

Posted 3 weeks ago

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About the role

  • Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
  • Organize and make appropriate arrangements for business travel and accommodations, and assist with expense reimbursement through Concur
  • Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys
  • Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
  • Manage shared drives, SharePoint sites, new hire materials and onboarding resource site
  • Work with hiring managers to coordinate onboarding for new employees joining the department
  • Manage organizational charts, headcount trackers, and support budget planning and expense tracking
  • Prepare presentations, communications, and reports as required
  • Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
  • Provide back up support for other EAs as needed
  • Other duties as required

Requirements

  • 2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
  • High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel (experience with pivot tables), Publisher, CoPilot
  • Experience managing, building, and administration of SharePoint sites
  • Ability to navigate the organization and network with other Admins to effectively to support leadership
  • Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
  • High regard for confidentiality
  • Ability to work independently, take initiative and prioritize work with a sense of urgency as required
  • Provide accurate, organized, and efficient administrative support
  • Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)
  • French bilingualism would be an asset

Benefits

  • Hybrid work environment
  • A friendly, collaborative, and inclusive culture
  • 15 vacation days per year
  • Flexible Benefits from the day you join to meet the needs of you and your family
  • Pension, stock and savings programs to help build and enhance your future financial security
  • The opportunity to move along a variety of career paths with amazing networking potential
  • Access to our Global Learning Centre, available 24/7 for your learning needs
  • Wellness programs that support the three pillars of your health – mental, physical and financial

Job title

Executive Assistant

Job type

Experience level

JuniorMid level

Salary

CA$54,000 - CA$89,000 per year

Degree requirement

High School Diploma

Location requirements

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