Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
Organize and make appropriate arrangements for business travel and accommodations, and assist with expense reimbursement through Concur
Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys
Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
Manage shared drives, SharePoint sites, new hire materials and onboarding resource site
Work with hiring managers to coordinate onboarding for new employees joining the department
Manage organizational charts, headcount trackers, and support budget planning and expense tracking
Prepare presentations, communications, and reports as required
Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
Provide back up support for other EAs as needed
Other duties as required
Requirements
2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel (experience with pivot tables), Publisher, CoPilot
Experience managing, building, and administration of SharePoint sites
Ability to navigate the organization and network with other Admins to effectively to support leadership
Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
High regard for confidentiality
Ability to work independently, take initiative and prioritize work with a sense of urgency as required
Provide accurate, organized, and efficient administrative support
Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)
French bilingualism would be an asset
Benefits
Hybrid work environment
A friendly, collaborative, and inclusive culture
15 vacation days per year
Flexible Benefits from the day you join to meet the needs of you and your family
Pension, stock and savings programs to help build and enhance your future financial security
The opportunity to move along a variety of career paths with amazing networking potential
Access to our Global Learning Centre, available 24/7 for your learning needs
Wellness programs that support the three pillars of your health – mental, physical and financial
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