Area Secretary at Selkirk Mental Health Centre providing administrative support to treatment teams. Maintaining patient files and ensuring confidentiality while collaborating with multidisciplinary teams.
About the role
- Executive Assistant providing administrative support to six AVPs within the Canadian Compliance leadership team. Managing calendars, organizing travel, and coordinating meetings in a hybrid work environment.
Responsibilities
- Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
- Organize and make appropriate arrangements for business travel and accommodations, and assist with expense reimbursement through Concur
- Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys
- Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
- Manage shared drives, SharePoint sites, new hire materials and onboarding resource site
- Work with hiring managers to coordinate onboarding for new employees joining the department
- Manage organizational charts, headcount trackers, and support budget planning and expense tracking
- Prepare presentations, communications, and reports as required
- Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
- Provide back up support for other EAs as needed
- Other duties as required
Requirements
- 2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
- High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel (experience with pivot tables), Publisher, CoPilot
- Experience managing, building, and administration of SharePoint sites
- Ability to navigate the organization and network with other Admins to effectively to support leadership
- Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
- High regard for confidentiality
- Ability to work independently, take initiative and prioritize work with a sense of urgency as required
- Provide accurate, organized, and efficient administrative support
- Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)
- French bilingualism would be an asset
Benefits
- Hybrid work environment
- A friendly, collaborative, and inclusive culture
- 15 vacation days per year
- Flexible Benefits from the day you join to meet the needs of you and your family
- Pension, stock and savings programs to help build and enhance your future financial security
- The opportunity to move along a variety of career paths with amazing networking potential
- Access to our Global Learning Centre, available 24/7 for your learning needs
- Wellness programs that support the three pillars of your health – mental, physical and financial
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting the CEO's strategic focus in a growing real estate management startup. Responsible for scheduling, meetings, travel coordination, and stakeholder management.
Executive Assistant providing administrative support to the President of Infrastructure Advisory at Black & Veatch in the United States. Managing confidential matters and organizing workflows for upper management.
Founder’s Associate / Executive Assistant at IWJB supporting management and team communication. Located in Frankfurt with hybrid work options for this educational NGO.
Senior Executive Assistant creating leverage for the CEO at Interpolitan. Ensuring operational precision and alignment between CEO’s agenda and business outcomes.
Executive Assistant supporting SVP of Communications and Corporate Social Responsibility at DraftKings. Managing calendars, coordinating projects, and handling confidential information in a fast - paced environment.
Executive Assistant supporting C - suite executives at CDW, managing complex calendars and global travel. Preparing presentations and handling confidential information for leadership communications.
Assistant/Secrétaire Véhicules Neufs pour Stellantis à Nanterre. Gérer l'enregistrement et suivi des commandes de véhicules, ainsi que la relation client.
Executive Assistant providing administrative support to the Treaty Negotiations and Strategy Branch in Victoria. Working closely with executives and managing office operations.
Executive Assistant managing office operations and coordinating international projects at Egon Zehnder. Collaborating with diverse teams and ensuring effective communication with clients and candidates.