Manage the CEO’s inbox by reviewing, prioritizing, and responding to emails to ensure timely communication and alignment with organizational priorities.
Efficiently manage professional and personal complex scheduling for CEO, including agendas, appointments, correspondence, travel arrangements, client management, and other company logistics across Marks, Inc.
Manages the CEO's daily agenda, strategically prioritizing tasks based on urgency, and efficiently delegates responsibilities to appropriate team members as necessary.
Serve as a liaison between Marks, Inc. and external stakeholders, including board members, investors, partners, clients, employees, vendors, executives, and regulatory agencies, as directed by the CEO.
Provide administrative assistance, such as reviewing emails, drafting memos, preparing communications on the executive’s behalf, and assisting in the creation of sales enablement materials such as presentations, sales collateral, and product documentation to support the sales team's efforts across Marks, Inc. and affiliated companies or ventures.
Assist in managing projects and initiatives across Marks, Inc. and other ventures, ensuring alignment with overarching goals and objectives.
Coordinate with team members across different companies or ventures to streamline processes, share resources, and maximize efficiency.
Managing information flow in a timely and accurate manner.
Assist with special projects, events, or initiatives as needed.
Drive the CEO to meetings and events as needed, and coordinate their travel and lodging
Performs additional duties as assigned
Maintain confidentiality and discretion when handling sensitive information related to Marks, Inc., the CEO, and affiliated companies or ventures.
Adapt quickly to changing priorities and requirements, demonstrating flexibility and resourcefulness in addressing new challenges and opportunities across Marks, Inc. and the CEO's diverse portfolio.
Requirements
Preferred location: candidates in Maryland
Minimum of H.S. degree or equivalent
Excellent verbal and written communications skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Basic knowledge and experience using common office tools
Familiar with using google docs (need to add a few others) Calendar management
Discretion and confidentiality
Able to lift a minimum of 25 pounds
Benefits
Excellent benefits package that includes medical, dental, vision, and 401(k)
Employer-paid Short-Term Disability (STD)
Paid Time Off available when you start
Free access to Premium Calm app subscription
Annual training budget dedicated to your professional development
A variety of fun Mindgrub hosted events and Committees to join (e.g. Adventure Club, Fun Committee, DEI Committee, Mindgrub Meet Ups, and more!)
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