Administrative Assistant supporting energy management operations with a focus on client and project organization. Involves managing data and assisting in financial operations for energy transactions.
About the role
- Executive Administrative Assistant providing comprehensive support to senior executives at Infleqtion. Engaging in strategic coordination, travel management, and confidential communications in a hybrid role.
Responsibilities
- Provide comprehensive administrative support to senior executives, including complex calendar, meeting, and communication management.
- Coordinate travel logistics and detailed itineraries for domestic and international trips.
- Prepare expense reports and ensure timely processing.
- Serve as a trusted liaison between executives, employees, and external partners.
- Anticipate needs, manage shifting priorities, and ensure leaders are prepared for meetings and commitments.
- Support the preparation of presentations, reports, and board materials.
- Coordinate logistics for leadership meetings, site visits, and events.
- Maintain confidentiality of highly sensitive information.
- Collaborate closely with other administrative team members to ensure alignment, consistency, and coverage.
- Manage projects and special assignments as needed to support executive initiatives.
Requirements
- Bachelor’s degree in a related field, or equivalent combination of education and experience.
- At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization.
- Proven ability to manage multiple executives, shifting priorities, and fast-changing schedules with professionalism.
- Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
- Exceptional organizational and time-management skills with attention to detail.
- Strong judgment, discretion, and the ability to handle confidential information.
- Excellent written and verbal communication skills.
- Calm and resourceful when information is incomplete or priorities change.
- Collaborative, team-oriented, and confident working closely with other administrative professionals.
- Experience coordinating international travel and event logistics is a plus.
Benefits
- 100% company-paid medical, dental, vision, short/long-term disability
- Employer-funded Health Savings Account
- Unlimited PTO
- 401(k) match
- Company-paid Life and AD&D Insurance
- Flexible Savings Account
- Paid FMLA, Maternity/Paternity Leave
- Employee Assistance Program
- Student Loan Repayment
- Equity package
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant managing legal documents and processes for a consumer and banking law firm. Engaging in various administrative tasks and ensuring compliance with legal ethics.
Bilingual Legal Administrative Assistant at McCarthy Tétrault supporting legal teams in Montreal and other cities. Responsibilities include managing requests and document support in both English and French.
Verwaltungsmitarbeiter supporting Alloheim's ambulanten Pflegdienst. Managing billing and documentation in a collaborative team environment.
Administrative Assistant providing crucial office management and support for Shermco Industries. Handling data entry, call routing, and general administrative tasks with a focus on efficiency.
Administrative Assistant providing support to management and department in office operations at Leonardo DRS. Handling calendar management, travel arrangements, and report preparation.
Assistant administratif supporting housing service for Rillieux - la - Pape city, managing administrative tasks and assisting housing requests. Engaging with the public and collaborating with various stakeholders on housing matters.
Operador DMS managing document movement and verification for Iron Mountain's operations team. Ensuring quality control and adherence to operational procedures with solid knowledge in office software.
Administrative Assistant supporting operations at CHCP, handling calls, managing inquiries, and assisting with admissions events. Engaging with visitors and supporting administrative processes in a healthcare education setting.
Administrative Assistant providing broad support services to management at U.S. Bank. Includes report generation, meeting coordination, and general administrative tasks.