Administrative Assistant supporting healthcare solutions through various coordination activities and project administration. Collaborating independently on procedures to enhance organizational efficiency and performance.
About the role
- Executive Administrative Assistant providing comprehensive support to senior executives at Infleqtion. Engaging in strategic coordination, travel management, and confidential communications in a hybrid role.
Responsibilities
- Provide comprehensive administrative support to senior executives, including complex calendar, meeting, and communication management.
- Coordinate travel logistics and detailed itineraries for domestic and international trips.
- Prepare expense reports and ensure timely processing.
- Serve as a trusted liaison between executives, employees, and external partners.
- Anticipate needs, manage shifting priorities, and ensure leaders are prepared for meetings and commitments.
- Support the preparation of presentations, reports, and board materials.
- Coordinate logistics for leadership meetings, site visits, and events.
- Maintain confidentiality of highly sensitive information.
- Collaborate closely with other administrative team members to ensure alignment, consistency, and coverage.
- Manage projects and special assignments as needed to support executive initiatives.
Requirements
- Bachelor’s degree in a related field, or equivalent combination of education and experience.
- At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization.
- Proven ability to manage multiple executives, shifting priorities, and fast-changing schedules with professionalism.
- Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
- Exceptional organizational and time-management skills with attention to detail.
- Strong judgment, discretion, and the ability to handle confidential information.
- Excellent written and verbal communication skills.
- Calm and resourceful when information is incomplete or priorities change.
- Collaborative, team-oriented, and confident working closely with other administrative professionals.
- Experience coordinating international travel and event logistics is a plus.
Benefits
- 100% company-paid medical, dental, vision, short/long-term disability
- Employer-funded Health Savings Account
- Unlimited PTO
- 401(k) match
- Company-paid Life and AD&D Insurance
- Flexible Savings Account
- Paid FMLA, Maternity/Paternity Leave
- Employee Assistance Program
- Student Loan Repayment
- Equity package
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