IT - Systemadministrator handling central IT infrastructure and providing support for hardware and software issues. Collaborating with external IT service provider for comprehensive IT needs management.
About the role
- Administrator handling company secretarial tasks at Goodbody Secretarial Limited. Providing administrative support and ensuring compliance for A&L Goodbody team.
Responsibilities
- Management of the firm’s registered office mail forwarding facility, including:
- Scanning and emailing correspondence to clients, and sending hard copies when requested.
- Dealing with clients requests
- Organise post by client
- Regularly sending out correspondence to clients who request it
- Reviewing what is on site, communicating with clients regarding documents before shredding.
- Registered office-only billing
- Seals organisation and management with annual or bi-annual checks
- Updating GSL lists
- Client onboarding and matter closures, in line with internal procedures
- Updates to departmental internal page/ Sharepoint
- Archiving
- Providing efficient administrative support to the team, including:
- Updating statutory registers and supporting the team in ensuring the company secretarial database (Diligent) is up to date.
- Updating Registers of Beneficial Ownership.
- Reviewing and managing WIP/debtors.
- Arranging notarisation and apostilling of documents.
- Monitoring the Companies Registration Office (CRO) CORE account, ensuring rejections are communicated to the team and assisting with rectifications.
- General administrative support
- Fast and accurate data input.
- Diary management using Microsoft Outlook.
- Updating the document management system and maintaining accurate soft and hard copy filing.
- Assisting the team with ad-hoc administrative and project requirements.
Requirements
- Bachelor’s degree or equivalent experience
- Strong written and verbal communication
- Excellent organisational and time-management skills
- Attention to detail and accuracy
- Ability to multitask and prioritise
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with office equipment (printers, scanners, etc.)
- Discretion and confidentiality
- A fluent command of the English language.
Benefits
- A competitive remuneration package
- Pension
- Health insurance contribution
- Wellbeing contribution
- Life assurance
- Subsidised gym
- Restaurant and coffee shop
- Hybrid working policy
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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