Handle pre-sales administrative tasks: register the company with clients, generate and review non-disclosure agreements, send quotes and ensure they are properly accepted, and collect and process purchase orders received from clients.
Invoice clients: send invoices, manage follow-ups/dunning, and reconcile payments/receipts.
Support the accounting firm: collect and reconcile accounting documents and enter payroll variables into the payroll software.
Coordinate communications with service providers and verify the proper execution of their services.
Provide administrative support for recruitment and onboarding: post job ads, schedule interviews, complete onboarding formalities, and prepare workstations and welcome packs.
Handle certain logistical aspects of the business (reception of clients or candidates, booking occasional employee travel, purchasing office supplies).
Requirements
Associate degree (Bac+2) or equivalent
Prior experience in a similar position
Strong organizational skills
Highly adaptable and flexible
Detail-oriented, proactive, and able to work independently
Excellent interpersonal skills
Excellent written and verbal communication
Good command of English and office tools (MS Office, especially Excel).
Benefits
Very spacious offices in central Paris, close to Saint-Georges metro, in a 210 m² bright open-plan space
Meal vouchers
Private on-site gym
Ergonomic desks and chairs
Cutting-edge IT environment
Results-driven culture, high-caliber team, diverse client portfolio, small team (average age: 27).
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