BG
Babcock International GroupAccounts Payable Officer
Accounts Payable Officer contributing to finance functions in a supportive environment. Ensuring accurate processing and maintaining supplier relationships within Aviation Finance operations.
About the role
- Process vendor invoices, ensuring accuracy, approval, and proper coding to general ledger accounts
- Oversee and manage end-to-end PO (Purchase Order) process, ensuring timely and accurate issuance, approval and proper coding, instructions
- Daily monitoring open POs
- Manage timely payments to vendors while adhering to internal policies and payment schedules
- Reconcile AP sub-ledgers to ensure accurate reporting and resolve discrepancies with vendors
- Prepare weekly and monthly accounts payable reports and aging analysis
- Partner with internal stakeholders to address inquiries related to vendor accounts and payments
- Ensure compliance with internal control policies, including the processing and recording of transactions in accordance with company guidelines
- Address and escalate instances of non-compliance to ensure efficient resolution and prevent recurrence for internal policies including, but not limited to: PO, Travel and expenses, Corporate Card usage
- Assist in internal and external audits, providing necessary documentation and support to auditors
- Work with the tax and legal teams to ensure compliance with global tax regulations and assist with tax filings where applicable
- Build and maintain relationships with key vendors and suppliers, ensuring smooth communication and resolving payment issues
- Assist in contract review and payment terms negotiation with global vendors
- Ensure all vendor documents are correct and complete
- Handle and ensure the expense reimbursement requests are in accordance with the QS policies
- Ensure that payments to employees are processed timely
- Assist the Qsers who are travelling with any travel or expenses queries
- Process Improvement & Automation: Support the implementation of finance automation tools, particularly within the accounts payable function, to improve workflow efficiency
- Assist in developing and refining financial processes to ensure standardization across global operations
- Participate in special projects, including the development of reports, improving systems integrations, and data analysis
- Any other duties that fall within the purpose and scope of the role.
Requirements
- Proven ability to be an excellent AP specialist through professional experience in accounts payable and finance operations
- Experience in global environment and familiarity with multi-currency / location transactions
- Education experience - bachelor’s degree in Accounting, Finance, or related field
- Proficiency in both written and spoken English
- Assertive with good inter-personal skills to communicate effectively with internal and external stakeholders globally at all seniority levels
- Responsible, proactive in problem-solving, independent and committed to deliver with integrity, and understand the importance of confidentiality
- Able to multi-task with high attention to details and open to work flexibly under tight deadlines and change focus as priorities evolve
- Positive outlook with heaps of enthusiasm, commitment to continuous self-development and infectious self-drive to ensure we continue to achieve our objectives
- Proficiency in ERP systems (e.g., NetSuite, SAP, Oracle)
- Strong Excel skills (VLOOKUP, pivot tables) for financial data analysis
Benefits
- Competitive base salary
- Access to an annual bonus scheme (for qualifying roles only)
- 21 days annual leave
- Enhanced maternity and paternity leave
- Unicredit Bank Partnership
- Meal tickets
- Medical subscription to Regina Maria
- A vibrant social environment and multicultural and multinational culture
- Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
- A focus on welfare which is led by our global wellness team, with mental health first aiders globally
- Access to a variety of diversity and inclusion initiatives and groups
- Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual PD event
- Support for volunteering and study leave
- Free subscription to LinkedIn learning – with over 5000 courses and programmes at your fingertips
- Options to join our outstanding global Mentorship programme
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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