Accounts Payable Specialist managing invoices, vendor correspondence, and financial record keeping at Nikkiso Clean Energy & Industrial Gases in Santa Ana, CA.
About the role
- Accounts Payable Analyst at INTEGRIS Health managing vendor payments and procurement issues with effective communication and team collaboration.
Responsibilities
- Works with AP Manager, AP Reps, vendors, buyers, contract managers and receivers to facilitate procurement issues or other AP issues that may delay vendor payments
- Monitors the Match Queue Exception report and work with AP Reps, Buyers, etc. to resolve issues and ensure invoices are released for payment; escalate issues to Accounts Payable Management
- Regulates the GHX (EDI) process and when errors occur, print the invoice and distribute to the AP Reps for processing
- Organizes the Returned Checks process to determine reason for returns and the appropriate disposition of checks.
- Provides verbal and written communication with customers to answer questions, request information and resolve issues.
- Trains new Accounts Payable Reps; cross-train experienced Reps on a regular basis to reinforce the Accounts Payable Standard Operating Procedure.
- Acts as Siemens Administrator to create, revise and delete folders for documents to be imaged. Create sAP132 report folders for each day of the month.
- Controls and handles the Void and Stop Pay process.
- Monitors and controls the Accounts Payable ?Auto Pay? process.
- Assist with the processing of invoices during times of excessive volumes or when an AP Rep is out for an extended absence.
- Monitors and controls credit balance invoices in the Accounts Payable system. Contact vendor and collect funds if there is not enough payment activity. Provides reports to management on a monthly basis.
Requirements
- Associates degree in Business or 1 year of data entry and/or accounting related experience.
- Experience with Microsoft Office software preferred
- Experience with PeopleSoft Accounts Payable software preferred
- Must be able to communicate effectively in English (verbal/written)
Benefits
- front-loaded PTO
- 100% INTEGRIS Health paid short-term disability
- increased retirement match
- paid family leave
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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