Payroll Administrator responsible for bi - weekly payroll of 2000+ employees at Astrana Health. Ensuring compliance and efficiency in payroll processes with HR collaboration.
About the role
- HR & Payroll Administrator managing HR operations in a hybrid role based in Gzira, Malta. Supporting payroll, employee records, and recruitment processes within HR team.
Responsibilities
- Maintain accurate and up-to-date employee records in HRIS, personnel files (electronic and hard copy), and payroll databases.
- Support payroll preparation by collecting, verifying, and inputting data, liaising with finance and external providers, and ensuring accuracy of monthly payroll runs.
- Coordinate statutory submissions, including JobsPlus engagement/termination forms, NSO statistics, and other government reporting requirements.
- Draft and prepare employment contracts, amendments, and related HR documentation in compliance with Maltese employment legislation and company policy.
- Manage all leave entitlements, absence requests, and HR system updates.
- Support recruitment processes with interview scheduling, reference checks, and onboarding documentation.
- Assist with offboarding, ensuring return of company assets and proper documentation.
- Provide timely responses to HR-related queries from employees and managers.
- Contribute to the preparation of HR reports, metrics, and audits as required by the Head of HR.
- Promote compliance with GDPR, employment legislation, and HR best practices across all processes.
- Other duties in line with the role to support the HR function.
Requirements
- Previous experience in an HR administrative or coordination role, ideally within Malta.
- Strong understanding of Maltese employment law and statutory obligations.
- Experience with payroll coordination or support is an asset.
- High attention to detail, with ability to manage confidential information responsibly.
- Strong organizational skills with the ability to manage multiple deadlines.
- Excellent communication skills in English.
Benefits
- Initial in-depth onboarding training;
- Funding for training and self-development;
- Company taxi for late shifts or for work related events;
- Private Hospital and Clinic Health Insurance;
- 6 weeks per year working from abroad;
- 4 weeks of Parental Leave for new Dads;
- Option of 1 month working on reduced hours after Maternity Leave;
- 1 day of Birthday leave;
- 5 days of child sick leave for parents;
- Referral Compensation;
- Added Leave Day For Voluntary Work.
Job title
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