Hybrid Administrative Specialist – Spend Management

at Vizient, Inc

• Job title: Administrative Specialist – Spend Management
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $45,100 - $76,500 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Irving, United States

About the role

• Administrative Specialist providing comprehensive administrative support to executives in the Spend Management business area at Vizient. Managing schedules, communications, and facilitating meetings while enhancing efficiency.

Responsibilities

• Proactively manage the day of the Executive(s), resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation.
• Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams, Zoom, or WebEx.
• Manage travel arrangements, ensuring obligations are strategically prioritized, and prepare, reconcile, and submit expense reports in a timely fashion.
• Prepare, reconcile, and submit expense reports in a timely fashion, and according to Vizient expense policies.
• Prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), communications, presentations, and other communication materials.
• Collaborate with team leaders to plan and facilitate leadership and team meetings, including preparing materials, taking notes, and following up on action items.
• Optimize day-to-day operations for Executive(s) and self, seeking to increase efficiency, and organization.
• Provide leadership in coordinating employee engagement activities within the department and within the enterprise Administrative Services group.
• Develop positive rapport with internal and external customers and serve as a trusted sounding board to the Executive(s).

Requirements

• Relevant degree preferred.
• 2 or more years of relevant experience in a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail-orientation is necessary.
• Event planning coordination for small and large onsite and offsite meetings.
• Must be self-directed and results-oriented.
• Highly skilled at partnerships and collaboration, with a positive, customer service-oriented attitude.
• Willingness to travel.

Benefits

• Comprehensive benefits plan!