Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
GM
Hybrid Executive Administrative Assistant – Infrastructure, Corporate Citizenship
Posted last month
About the role
- Executive Assistant role supporting multiple VPs/Directors within GM's Infrastructure & Corporate Citizenship function. Requires organization, adaptability, and proficiency in MS Office and Slack.
Responsibilities
- Manage complex calendars, including scheduling appointments, meetings, and travel arrangements
- Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant materials
- Provide solutions to non-routine problems of moderate scope and complexity, demonstrating independent thinking and adaptability
- Support executives in day-to-day activities, ensuring smooth operations and timely completion of tasks with accuracy
- Utilize MS Office applications to create and edit documents, spreadsheets, and presentations
- Create and maintain presentation material for senior level meetings
- Maintain confidentiality and handle sensitive information and material with discretion
- Identify opportunities for process improvement and initiate solutions that enhance productivity and efficiency
Requirements
- Minimum of 5+ years of experience as an Executive Assistant, preferably in a fast-paced environment supporting multiple Executives
- Bachelor’s degree preferred (and/or equivalent experience)
- Demonstrated ability to look ahead, proactively anticipating leader and business needs
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Demonstrated ability to work with a high level of integrity and discretion
- Extensive experience managing complex calendars and schedules
- Advanced skills and proficiency in Slack and MS Office applications, including Word, Excel, and PowerPoint
- Exceptional communication skills, both written and verbal
- Must be willing to accommodate varied time zones and schedules to support executives.
Benefits
- From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. • This job may be eligible for relocation benefits.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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