Hybrid Operations Administrator

at VISTRA

• Job title: Operations Administrator
• Job type: Part Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Melbourne, Australia

About the role

• Operations Administrator providing essential administrative support and stakeholder engagement at Vistra’s Melbourne office with a flexible hybrid working model.

Responsibilities

• Acting as the face of the company and being the first point of contact for all visitors and calls
• Provide general administrative support to the Commercial Team
• Prepare Commercial documentation including draft client Proposals, Engagement Letters and Statements of Works
• Liaising and Co-ordinating with various internal and external stakeholders
• Support Operations team projects as required including office move for Sydney (Moving from North Sydney to CBD)
• Diary Management for Regional VP
• Coordinate travel bookings via Egencia platform
• Liaise with MD and Executive Leadership Team to compile and develop presentation materials for internal monthly and quarterly meetings
• Responsible for ensuring client-related contact data is updated and current across CRM platform (Xero Practice Manager)
• Responsible for managing and organising Social Committee, Event coordination and roll-out of HR initiatives
• Liaise with the IT team on hardware setup for new joiners
• Day to day Operations administration support not limited to mail, scanning, filing, phones & booking couriers
• Kitchen duties including weekly grocery orders, tidying & dishwasher
• Meeting room booking and coordination of client meetings or internal staff meetings
• Update & maintain the national Operations Manual.

Requirements

• 2 to 4 years of experience in Administration/ Receptionist/ Operations Administration roles
• Experience in using Office365 suite products
• Extremely comfortable using and learning contemporary technology
• Great stakeholder engagement and interpersonal skills – an ability to build strong relationships with different departments and stakeholders
• Can multitask and has excellent organisation and planning skills
• The ability to quickly learn to use third-party platforms.

Benefits

• Flexible hybrid working arrangements
• Dress for Your Day policy
• Monthly social activities
• Celebration leave
• Internal mentorship program
• Access to over 500 courses 24/7