Special Events Coordinator responsible for event planning and execution at Hilton Grand Vacations resorts. Engage with stakeholders to enhance customer satisfaction and event quality.
UW
Onsite Administrative Officer, Continuing Education, Events, Alumni Management
Posted 10 hours ago
About the role
- Event Manager coordinating workshops and educational events at Universität Witten/Herdecke. Overseeing logistics and administration for professional development programs and alumni activities.
Responsibilities
- Organization and execution of continuing education and event management
- Administrative support for courses, workshops and conferences (virtual and in-person)
- Scheduling and room management
- Coordination and support of speakers and lecturers
- Preparation and distribution of seminar and event materials
- Participant and event management
- Organization of registration processes and participant administration
- Service-oriented support for prospective attendees and participants
- Maintenance of event information in internal systems
- Support for quality assurance of organizational processes
- Alumni and network management
- Support in maintaining and further developing the alumni network
- Participation in alumni and networking events
- Maintenance and management of contact data
- Administration, budgeting and systems
- Invoice management and preparatory accounting tasks
- Support for budget planning and control
- Maintenance and management of customer and event data in the CRM system
- Coordination of external and internal service providers and cooperation partners
- Support with administrative and organizational tasks in day-to-day operations
Requirements
- Successfully completed vocational training in administration, a commercial field, or a comparable qualification, or equivalent qualification
- At least two years of professional experience, ideally in events, continuing education, or the education sector
- Experience in a university context or a research-related organization is desirable
- Structured, independent, and reliable working style
- Strong organizational skills and very good time management
- Ability to coordinate multiple tasks and processes in parallel
- Confident use of common MS Office applications (Outlook, Excel, Word)
- Ideally experience with CRM or campus management systems
- Strong service orientation and communication skills
- Enjoyment of teamwork
Benefits
- Work–life balance and family-friendly policies (flexible working hours)
- 30 days of annual leave plus additional company days off (December 24–31 and three additional bridge days are also company holidays)
- Reimbursement of childcare costs up to €200 per month (depending on salary level and the child’s age)
- Company pension scheme
- A comprehensive training and professional development program
- Support for environmentally friendly mobility (bike leasing, e-car rental, etc.)
- Discounted job ticket for local public transport
- A wide culinary offering in our cafeteria at staff prices
- Various sports activities for employees
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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