Hybrid Senior Project Coordinator

at UJA-Federation of New York

• Job title: Senior Project Coordinator
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, North York, Canada

About the role

• Senior Project Coordinator supporting JHub’s programming, administrative, and marketing efforts in a hybrid role. Responsible for event coordination, Salesforce management, and Board support.

Responsibilities

• Perform organizational, administrative, and programmatic duties in support of JHub’s programming and marketing efforts
• Serve as the internal expert for event logistics and management
• Arrange conference rooms, catering, presentation materials, and audio/visual setup for programs, events, and large meetings
• Work with venues and vendors to coordinate meetings, convenings, team retreats, and social events
• Schedule large internal and external staff, Board of Directors, and lay leader meetings
• Serve as JHub’s Salesforce lead, effectively managing program attendee information
• Assist internal teams to make most effective use of Salesforce data
• Oversee key accounting procedures for the organization
• Process payments, and maintain and reconcile department credit card expenses
• Coordinate all elements of JHub Board of Directors meetings
• Provide necessary documentation to Board members and support their requests where needed

Requirements

• Minimum 5 - 7 years of experience providing direct administrative or program support to organizations and executives
• Exceptional organizational skills and attention to detail
• Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
• Must be available to work evenings and weekends, where needed, for events
• Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint
• Previous experience with Salesforce or another CRM preferred
• Outstanding planning, written and verbal communication skills are required

Benefits

• Commitment to strong performance, high standard of accountability, and openness to feedback
• Adherence to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA)