Vendor Management Specialist serving as the primary contact for investment data vendors in a global private markets management firm. Performing procurement activities and vendor relationship management.
About the role
- Purchasing Admin facilitating procurement processes in Kuala Lumpur, Malaysia. Managing purchase requisitions, supplier evaluations, and procurement reports to optimize sourcing.
Responsibilities
- Review, consolidate, and process purchase requisitions in accordance with company procurement policies to ensure timely sourcing, cost efficiency, and operational continuity.
- Support sourcing activities including supplier evaluation, quotation comparison, negotiation, and contract award to secure best value for the organization.
- Generate and issue purchase orders in line with approved sourcing strategies, contracts, and procurement guidelines.
- Monitor PO status, track delivery timelines, manage aging reports, and resolve or escalate procurement issues to ensure timely order closure.
- Prepare procurement reports such as open PO status, spend analysis, and budgeting insights using tools like Power BI and AI-enabled reporting.
- Ensure all procurement activities comply with internal policies, SOPs, audit requirements, and governance standards.
- Work closely with internal stakeholders to clarify procurement requirements, while continuously identifying opportunities to improve procurement processes and efficiency.
Requirements
- Bachelor’s Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
- 4–6 years of experience in procurement, purchasing, or supply chain functions.
- Strong organizational skills with the ability to manage purchase orders, track deliveries, and maintain accurate procurement records.
- Good communication and negotiation skills, with the ability to coordinate with suppliers, resolve delivery issues, and support cost optimization initiatives.
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