Hybrid Procurement Coordinator

at TRIMEDX

• Job title: Procurement Coordinator
• Job type: Contract
• Experience level: Junior
• Salary: $22 per hour
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Indianapolis, United States

About the role

• Procurement Coordinator procuring parts and services for clinical engineering equipment at TRIMEDX. Customer-focused role supporting operations and ensuring timely order processing.

Responsibilities

• Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt.
• Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
• Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
• Communicate exceptions or delays to technicians and provide timely follow-up on order inquires.
• Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
• Answer technician questions concerning procurement policies and procedures; handles complex issue resolution with support from peers and manager.
• Support technicians and suppliers with part identification, urgent orders, and order updates.
• Review and update the purchase order with accurate core exchange and return information.
• A supervisor may assign ad hoc responsibilities based on business needs.
• All other duties as assigned.

Requirements

• Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
• Customer service experience preferred.
• Experience in healthcare industry preferred.
• Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to delivery results.
• Strong customer centric mentality and customer service skills.
• Well organized and able to adapt to change.
• Strong written, and verbal communication skills; vocalize issues and solutions proactively.
• Intermediate knowledge of Microsoft Office applications.
• Must be willing to work a non-traditional schedule, as needed during any open hours of the department.