Project Manager handling diverse architecture and engineering projects at CESO. Focusing on client relationships and project deliverables from initiation to closeout.
About the role
- Project Administrator managing contract provisions and accounting database tasks at Geosyntec in Acton, MA. Responsible for ensuring procedures and practices align with company policies and contract obligations.
Responsibilities
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization
- Verify and/or edit project rate schedules and demographic data provided by project managers
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions
- Review and submit employee expense reports in a timely manner to facilitate payment and processing
- Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation
- Submit invoices to corporate accounting for posting and to client as instructed by project manager
- Track accounts receivable and accounts payable as needed for project processing
- Assess project revenue by accurately identifying variances and making necessary budget changes
- Enter percent complete as instructed by project manager or designated employee
- Complete all tasks in accordance with monthly accounting closing schedule
- Generate established systems reports, as required
- Maintain all documentation in accordance with branch and corporate polices
- Perform related work as required
Requirements
- A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm
- an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position
- Experience with Microsoft Office and basic knowledge of data entry techniques
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda
- Ability to effectively write moderately complex correspondence and memoranda
- Ability to effectively present information to Project Managers, and other internal clients
- Ability to interact professionally and maintain cooperative professional relationships with management and colleagues
Benefits
- paid holidays
- vacation
- sick and personal paid time off
- medical, dental, vision, life, and disability insurance
- 401(k)
- other benefits to eligible employees
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