Hybrid Project Coordinator, IT

at Tactic - Connecting Regional Industry

• Job title: Project Coordinator, IT
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Edmonton, Canada

About the role

• IT Project Coordinator managing project execution across the organization. Supporting planning, tracking, and reporting project activities for alignment with goals and deliverables.

Responsibilities

• Coordinate project meetings, track tasks, and maintain accurate project documentation.
• Facilitate collaboration between Business Analysts, Technical Teams, Business Units, and corporate departments (IT, Finance, Legal).
• Communicate regularly with internal teams, vendors, clients, and leadership to provide clarity, resolve issues, and ensure project alignment.
• Prepare and deliver standardized project status updates, issue tracking, and escalation summaries.
• Organize and document key project meetings, including kick-offs, status updates, and production authorization sessions.
• Maintain project schedules, work order logs, RAID logs, communication plans, and other Smartsheet‑based tracking tools.
• Support full project lifecycle activities from initiation to closeout, ensuring milestones and documentation remain current.
• Assist with project hours reporting in JDE and contribute to after‑action and lessons‑learned reviews.
• Prepare reports and materials for IT governance processes and stakeholder communication.
• Create, track, and monitor Authorization for Expenditure (AFE) documentation and maintain budget tracking spreadsheets.
• Review purchase orders, work‑in‑progress reports, and financial variances, escalating issues when needed.
• Coordinate progress payments and invoice processing in partnership with Finance.
• Schedule and manage communications across global time zones for North America–Australia project teams.
• Perform additional duties as required to support project and organizational needs.

Requirements

• Bachelor’s degree in information technology, Business Administration, or related field.
• Minimum of 1-3 years’ experience in project coordination or project administration within an IT environment or similar role.
• Professional certification in project management is desired.
• Proficiency in Microsoft Office Suite and project management tools, ideally Smartsheets.
• Understanding of JDE desirable.
• Strong time-management and organizational abilities.
• Excellent written and verbal communication with effective stakeholder management skills.
• Able to work independently and collaboratively across teams and with external partners.
• Detail-oriented with strong analytical and problem-solving skills.
• Adaptable, resilient, and able to perform well under pressure.
• Skilled in facilitation, documentation, and information capture.
• Capable of managing multiple priorities and consistently meeting deadlines.
• Knowledgeable in financial processes, budgeting, and cost tracking.
• Solid understanding of project lifecycles, governance, and project management principles.

Benefits

• Flexible Hybrid Work Schedule
• Comprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage
• Health or Personal Spending Account
• Employee & Family Assistance Program (EFAP)
• RRSP/DPSP Match Program
• Professional Development
• Convenient On-site Parking