Hybrid Proposal Coordinator

at Sequoia Ecological Consulting

• Job title: Proposal Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $85,000 - $95,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Walnut Creek, United States

About the role

• Proposal Coordinator supporting marketing for Sequoia Ecological Consulting, managing proposals and collaborating with teams on RFP responses. Requires strong organizational skills and proposal management experience.

Responsibilities

• Supporting Marketing Director and team with all aspects of proposals and marketing collateral
• Managing proposal processes from start to finish with strategic direction and review input
• Working on coordination and development of creative, compelling proposals, and other tasks
• Responding to Expressions of Interest (EOIs) or Requests for Qualifications (RFQs)
• Leading the pursuit process from kick-off meetings through the production of client response templates
• Updating Airtable and Deltek opportunities databases in real time
• Reviewing solicitation documents and building proposal outlines
• Leveraging Deltek Vantagepoint and Artificial Intelligence tools to increase efficiency
• Coordinating with the Pursuit Team and managing information essential for proposals
• Creating and maintaining organization of Sequoia photo and graphic assets

Requirements

• Bachelor's Degree (Marketing, English, Business Administration or Engineering related)
• Proficiency with MS Office applications and Adobe Creative Suite (InDesign, Photoshop)
• Experience working in Deltek and Airtable preferred
• A minimum of 5 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations
• At least 2 years supporting an environmental or AEC firm
• At least 2 years working in a proposal coordinator role
• Excellent English verbal and written communication skills
• Experience leveraging Artificial Intelligence tools such as ChatGPT and Responsive RFPIO a plus
• Excellent organizational skills and time management in a fast-paced environment
• Excellent attention to detail and accuracy of work is essential
• Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules
• Ability to take initiative and exercise commitment and dedication while working independently or with a team
• Ability to show initiative and examples of creativity
• Ability to work under pressure and under own initiative
• Clear and thorough communication style
• Night shift work consistent with pacific time required.

Benefits

• Collaborative employee-forward working environment
• Professional development support
• Commitment to equality, diversity, inclusion & belonging