Hybrid Operations Coordinator

at Semios

• Job title: Operations Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: A$70,000 - A$85,000 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Perth, Australia

About the role

• Office Coordinator at Agworld ensuring efficient operations in the Perth office to support agricultural data collaboration. Engaging with diverse stakeholders to maintain a positive office environment.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome.
• Manage all incoming communications, including answering calls, emails, and general inquiries, and directing them to the appropriate team or recipient.
• Coordinate all incoming and outgoing couriers and mail distribution.
• Maintain a clean, organized, and positive office environment, including ensuring office space, kitchen, and meeting rooms are clean and stocked daily.
• Coordinate building maintenance, utilities, and services with property management and external service providers (e.g., cleaners and waste removal).
• Act as the primary contact for the building security system, including the setup and management of security key fobs.
• Purchase and replenish all office supplies, food/snacks, and beverages, including proposing sourcing options and budgets for approval.
• Coordinate travel arrangements for team members as needed.
• Provide ad hoc administrative support to the People and Culture team.
• Organize and coordinate team meetings, company events (on and off-site), and staff social events (e.g., occasional lunches, office gatherings, and catering), including logistics such as room bookings, invitations, and setup.
• Act as the social committee coordinator for the APAC region, collaborating with team members throughout the global organization.
• Provide comprehensive hospitality support for out-of-town guests and visitors, including recommending accommodations, coordinating transportation, handling logistics, and scheduling meetings (including room bookings and preparing necessary materials).
• Act as the main point of contact in the office for all onboarding and offboarding activities.
• Be the primary First Aid and Fire Safety Officer, staying up-to-date on regulations and coordinating necessary training and drills.
• Support health and safety compliance within the workplace, ensuring policies and procedures are followed, and serving as the primary safety point of contact for the Semios Group in the region.
• The full-time position requires working in the office a minimum of three days per week.

Requirements

• 5+ years of experience in an office administration or coordination role
• Strong organizational and multitasking skills with high attention to detail
• Must be tech-savvy and proficient with Microsoft Office/Google Workspace tools
• Ability to work independently and prioritize tasks effectively in a fast-paced environment
• Excellent communication, interpersonal, and service-oriented skills
• Positive, can-do attitude
• Flexibility in working hours, including the potential for after-hours support for company events
• Experience working with a global company across diverse time zones
• Experience working with remote teams and managers
• Nice to have: Post-secondary diploma or certification in a related field
• Nice to have: Knowledge of the SaaS industry
• Nice to have: Agriculture sector experience

Benefits

• Purposeful Work: Make a global impact by advancing sustainable food production.
• Our People: Work with a fun, collaborative, and supportive team.
• Recharge: Generous vacation policy and year-end holiday break.
• Level up with the UpSkill program: Dedicated funds each year towards learning programs that help you grow in your role.
• Support for Life’s Big Moments: We offer enhanced parental leave top-ups to help you focus on what matters most.