Supporting surgical procedures in a multi - professional team at AGAPLESION DIAKONIEKLINIKUM ROTENBURG, which is a major teaching hospital in Lower Saxony, Germany.
About the role
- Supervisor of Installation Operations at ScriptPro overseeing installation projects and supporting Field Installation Engineers. Ensuring efficient operations and high standards in pharmacy automation systems.
Responsibilities
- Evaluate and Support Field Installation Engineers: Attend Field Operations planning meetings to review timelines and provide input for efficient project execution, ensuring correct allotted times, project flow, and equipment ordering Conduct pre‑travel reviews of timelines, procedures, tools, site considerations, and special instructions for flying engineers, while also verifying site prep to confirm readiness for installation.
- During installation, support engineers via Teams or phone to maintain timelines, resolve issues quickly, and escalate concerns as needed while monitoring project status After installation, review photos, documentation, and evaluations for accuracy, compliance, and customer satisfaction, verifying checklists and SOP adherence Conduct and manage continuous performance assessment, including post‑project evaluations and year‑round tracking, to support annual reviews, promotional evaluations, and clear expectations for improvement
- Project Review and Analysis: Compile information for job reviews and lead 2–3 weekly review meetings to present findings or changes, guide engineers on proper Siebel documentation, and resolve related issues Calculate quotes for dispatch and on‑site expenses such as payroll, travel, lodging, and transportation fees Identify, arrange and book all air and rental car travel, securing timeline‑appropriate flights and appropriate vehicle selections based on project and equipment needs
- Domestic and International Shipping: Oversee end‑to‑end carnet processes, including inventory management, coordination of equipment needs and orders, preparation of border‑crossing documentation, and assignment of accurate line items and carnet numbers for engineers Prepare Pre‑Trip Requests by compiling customs prerequisites with the Administrative Coordinator and provide backup support for customs packet preparation Gather site information, ensure trade‑in contracts include proof of release back to the US, and verify accurate documentation for international trade shows, including matching serial and line numbers Work with Project Managers for site receiving, print Bills of Lading, coordinate pickup with shipping agents, and verify readiness Track shipments daily, coordinate return shipping, maintain shipping spreadsheets, request quotes, determine transportation modes, and provide equipment details
- Safety: Teach and reinforce core safety protocols, including general company and OSHA guidelines, regulatory requirements, proper equipment handling, and consistent PPE use Promote situational awareness and safe installation practices by encouraging clear communication, hazard identification, and precise coordination when managing equipment
- Training: Provide comprehensive, updated training across projects, onboarding, and compliance, ensuring teams are prepared for new products, upgrades, and specialized equipment Develop guides for processes not covered by SOPs and collaborate with training and product owners to update and maintain current procedures Perform other duties as assigned.
Requirements
- Bachelor's degree in computer science, engineering or related field preferred
- 4+ years experience working with ScriptPro or similar pharmacy automation systems, along with a strong background in installation, maintenance, and related technical operations
- Demonstrated proficiency in supervising technical installation projects, managing import/export of equipment through customs, and supporting and evaluating technical personnel.
- Expert-level knowledge of industry best practices and technologies related to pharmaceutical automation
- Must possess strong skills in utilizing, creating, and editing documents within the Microsoft Office Suite
- Ability to accommodate shifting travel needs, including high‑demand periods reaching 70% and a stable long‑term expectation of 30% of the time
- Valid passport and ability to travel internationally
- Must maintain all Department of Transportation (DOT) requirements, including possessing a valid DOT Medical Card and the appropriate commercial driver's license rating for the employee's state of residence
- Excellent leadership, mentorship, communication, and interpersonal skills, with strong strategic thinking, analytical skills, and problem‑solving abilities
- Commitment to continuous learning, professional development, process improvement, and innovation
- High level of attention to detail and accuracy
- Ability to work independently and as part of a team.
Benefits
- Health: Medical, Dental, Vision, Short-Term Disability, Company Paid Life Insurance & Long-Term Disability, 24/7 on campus Gym, and Vitality Wellness Program that helps lower your premium costs
- Well-being: Paid Time Off (PTO), Parental Leave, nine (9) paid holidays, paid volunteer hours, Employee Assistance Program, company-sponsored events and team-building activities, 401(k) Retirement Plan with company match, financial investment services, employee discounts on products and services.
Job title
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Experience level
Salary
Not specified
Degree requirement
Location requirements
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