About the role

Providing administrative support for the philanthropy operations of Save the Children. Assisting in managing donor relationships and database maintenance while collaborating with team members.

Responsibilities

Provide administrative assistance to the Planned Giving and Mid-Level teams (80%): Under the direction of the Senior Managing Director, Planned Giving, you will support the teams in cultivating and stewarding relationships with current and prospective donors.
Develop a strong knowledge of and serve as the shared team point-person for the donor database.
Ensure accurate records for planned giving and mid-level donors and prospects, confirming data integrity and confidentiality.
Help with marketing vendors to manage mailings, including newsletters, holiday cards, and special appeals.
Compile, initiate, and logically format data and run reports that contribute to analysis and ensure proper coding is applied to relevant donor records.
Act as a resource for other team members; network and collaborate with peers within the department, division, and agency (20%).
Track and disseminate leads generated from toll-free phone line, mailbox, and webpages and refer to appropriate team members.
Assist with Philanthropy webinars and other events as needed.
Provide support with scanning, filing, and forwarding mail to team, scheduling meetings, processing expenses, and booking travel.

Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education
Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
Demonstrated ability to work proactively, anticipating potential challenges and finding and executing creative solutions.
Proven organizational skills with the ability to manage multiple projects simultaneously.
Proven attention to detail and a high degree of customer service and confidentiality.
Demonstrated professional adaptability and situational flexibility.
Professional proficiency in MS Office suite
Professional proficiency in spoken and written English

Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
Health: Competitive health care, dental and vision coverage for you and your family
Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
Retirement: A retirement savings plan with employer contributions (after one year)
Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services
Learning & Growth: Access to internal and external learning & development opportunities and mentorships