Personal Assistant providing high - quality secretarial and administrative support in London. Coordinating recruitment activities and supporting senior managers across HR and Compliance.
About the role
- Executive Administrative Assistant providing comprehensive support for RTX's Operations & Supply Chain leadership team. Managing schedules, facilitating meetings, and organizing logistics to ensure smooth operations.
Responsibilities
- Provide executive administrative support including calendar management, meeting coordination, and resolution of scheduling conflicts.
- Arrange and manage executive travel logistics, ensuring timely and accurate expense reporting.
- Serve as the primary point of contact for respective senior leadership teams, streamlining communication and addressing inquiries.
- Provide targeted logistical and administrative support to sub-functions
- Organize and attend executive staff meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring timely resolution of commitments.
- Plan and support organizational events, such as council meetings and department-wide all-hands meetings.
- Coordinate offsite meetings for leadership teams, ensuring seamless execution.
- Maintain accurate organizational charts, contact lists, and records for the leadership team and their delegates.
- Prepare and maintain Excel spreadsheets and PowerPoint presentations as needed for leadership meetings.
- Maintain department SharePoint, working with team members to ensure data is kept up-to-date.
- Assist with cross-departmental initiatives, projects, and communications to foster collaboration and teamwork.
- Establish and maintain a strong network of support to facilitate the accomplishment of deliverables.
Requirements
- Associate’s Degree with a minimum of 8 years relevant experience in an executive administrative support role.
- Prior experience with SAP & Concur to support travel management, logistics, and expense reporting.
- Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote, etc.) and a willingness to adapt to new technologies.
- Familiarity with digital collaboration tools and virtual conferencing platforms (e.g., SharePoint, Zoom, Microsoft Teams).
Benefits
- Parental (including paternal) leave
- Flexible work schedules
- Achievement awards
- Educational assistance
- Child/adult backup care
- Medical
- Dental
- Vision
- Life insurance
- Short-term disability
- Long-term disability
- 401(k) match
- Flexible spending accounts
- Employee assistance program
- Employee Scholar Program
- Paid time off
- Holidays
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