Recruiter managing hiring processes for Bachem, focusing on effective recruiting strategies and candidate experiences across various sectors. Engaging in active sourcing and employer branding initiatives at events.
RN
Hybrid Talent Acquisition Coordinator
Posted last month
About the role
- Talent Acquisition Coordinator supporting recruiting efforts in healthcare. Managing administrative operations and community engagement to build robust candidate pipelines and employer brand.
Responsibilities
- Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS); serve as ATS administrator for the TA team
- Schedule interviews, coordinate panel logistics, and assist with candidate communications on behalf of four Recruiters
- Assist with managing job postings end-to-end – writing, formatting, publishing, refreshing, and closing listings across all platforms
- Track offer letter status, background check timelines, pre-hire documentation, and new hire paperwork completion
- Prepare weekly and monthly recruiting metrics reports (time-to-fill, pipeline volume, source-of-hire, open req status) for the TA team and CHRO
- Coordinate pre-onboarding tasks including I-9 verification scheduling, system access requests, and new hire orientation logistics
- Own the Recruiters' calendars for interview scheduling during high-volume periods
- Support compliance documentation including licensure tracking, credentialing coordination, and audit-ready record keeping
- Assist in proactively sourcing candidates for clinical, administrative, and operational roles across 60+ locations using LinkedIn Recruiter, Indeed, niche healthcare job boards, and ATS tools
- Build and maintain warm pipelines of qualified candidates segmented by role type (RN, embryologist, MA, front desk, operations, etc.)
- Execute Boolean and keyword search strategies to identify passive candidates
- Assist in conducting initial resume screenings to qualify candidates before handoff to Recruiters
- Support a steady flow of pre-qualified candidates into each Recruiter's active pipeline weekly
- Represent the organization at job fairs, community events, nursing school career days, and professional association events
- Build and maintain relationships with nursing programs, medical assistant schools, and allied health training programs
- Manage the organization's social media presence on LinkedIn and Indeed for recruiting purposes, including posting jobs, engaging followers, and sharing employer brand content
- Support development of candidate-facing content that reflects the organization's mission in reproductive medicine
Requirements
- 3+ years of experience in talent acquisition, recruiting coordination, human resources, or community outreach
- Demonstrated experience sourcing candidates through LinkedIn, Indeed, or similar platforms
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- High level of attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and comfort with ATS/HRIS platforms
- High degree of professionalism, discretion, and candidate-centric approach
- Knowledge of Microsoft Office Suites (Word, PowerPoint, Excel, Teams) – required
- Previous experience using ATS systems – preferred
- Expert skills social media and job posting boards and networking (i.e., LinkedIn, Indeed)
- Preferred Experience in healthcare, clinical, or specialty medicine recruiting environments
- Familiarity with fertility, reproductive endocrinology, or women's health a plus
- Experience with high-volume, multi-site recruiting support
- Bilingual (English/Spanish) a plus
Benefits
- Medical, Dental, Vision Insurance Options
- Retirement 401K Plan
- Paid Time Off & Paid Holidays
- Company Paid: Life Insurance & Long-Term Disability & AD&D
- Flexible Spending Accounts
- Employee Assistance Program
- Tuition Reimbursement
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