Hybrid Talent Acquisition Coordinator

at Reproductive Medicine Associates (RMA Network)

• Job title: Talent Acquisition Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $52,000 - $57,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Basking Ridge, United States

About the role

• Talent Acquisition Coordinator supporting recruiting efforts in healthcare. Managing administrative operations and community engagement to build robust candidate pipelines and employer brand.

Responsibilities

• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS); serve as ATS administrator for the TA team
• Schedule interviews, coordinate panel logistics, and assist with candidate communications on behalf of four Recruiters
• Assist with managing job postings end-to-end – writing, formatting, publishing, refreshing, and closing listings across all platforms
• Track offer letter status, background check timelines, pre-hire documentation, and new hire paperwork completion
• Prepare weekly and monthly recruiting metrics reports (time-to-fill, pipeline volume, source-of-hire, open req status) for the TA team and CHRO
• Coordinate pre-onboarding tasks including I-9 verification scheduling, system access requests, and new hire orientation logistics
• Own the Recruiters' calendars for interview scheduling during high-volume periods
• Support compliance documentation including licensure tracking, credentialing coordination, and audit-ready record keeping
• Assist in proactively sourcing candidates for clinical, administrative, and operational roles across 60+ locations using LinkedIn Recruiter, Indeed, niche healthcare job boards, and ATS tools
• Build and maintain warm pipelines of qualified candidates segmented by role type (RN, embryologist, MA, front desk, operations, etc.)
• Execute Boolean and keyword search strategies to identify passive candidates
• Assist in conducting initial resume screenings to qualify candidates before handoff to Recruiters
• Support a steady flow of pre-qualified candidates into each Recruiter's active pipeline weekly
• Represent the organization at job fairs, community events, nursing school career days, and professional association events
• Build and maintain relationships with nursing programs, medical assistant schools, and allied health training programs
• Manage the organization's social media presence on LinkedIn and Indeed for recruiting purposes, including posting jobs, engaging followers, and sharing employer brand content
• Support development of candidate-facing content that reflects the organization's mission in reproductive medicine

Requirements

• 3+ years of experience in talent acquisition, recruiting coordination, human resources, or community outreach
• Demonstrated experience sourcing candidates through LinkedIn, Indeed, or similar platforms
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and comfort with ATS/HRIS platforms
• High degree of professionalism, discretion, and candidate-centric approach
• Knowledge of Microsoft Office Suites (Word, PowerPoint, Excel, Teams) – required
• Previous experience using ATS systems – preferred
• Expert skills social media and job posting boards and networking (i.e., LinkedIn, Indeed)
• Preferred Experience in healthcare, clinical, or specialty medicine recruiting environments
• Familiarity with fertility, reproductive endocrinology, or women's health a plus
• Experience with high-volume, multi-site recruiting support
• Bilingual (English/Spanish) a plus

Benefits

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement