Event Producer leading high - standard brand activations for IMA, a creative agency. Responsible for execution across all delivery phases and effective campaign management in Cape Town.
About the role
- Event Manager overseeing the development of client proposals and project timelines for high-end outbound events. Managing logistics, vendor relationships, and program documentation across the travel industry.
Responsibilities
- Research information on destinations, hotels, suppliers, venues, etc. for the development of client proposals
- Complete project timeline; establishes a work flow schedule with client and suppliers
- Handles and negotiates any additional hotel needs, destination management company (DMC), air and all third-party contracts
- Monitors attrition dates, cancellation policies and ensures contracted services are accomplished
- Coordinates web registration support on assigned programs
- Produces a program itinerary / working agenda that outlines all program specifics and requirements
- Conduct program debrief with client and provide full briefing report post event
- Works with accounting to complete final bill, reviews final billing prior to final invoicing to client
- Evaluates program impact and reassesses objectives and outcomes; plan for continuous improvement
- Develops service recovery plans for events
Requirements
- Graduate with 8 years of past meeting planning skills
- Excellent understanding of the travel industry and event planning process
- CMP/SMMP preferred
- Experience working with international hotels
- Expertise in food, wine, travel and hospitality services
- Extensive experience in planning high-end outbound events
- Strong knowledge of leading venues/restaurants, DMCs, and other suppliers
- Shown experience in project management of meetings
- Advanced oral and written presentation skills
Benefits
- Health and welfare insurance plans
- Retirement programs
- Parental leave
- Adoption assistance
- Wellbeing resources
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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