Hybrid Legal and Compliance Operations Associate – Analyst

at qode.world

• Job title: Legal and Compliance Operations Associate – Analyst
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Federal Territory of Kuala Lumpur, Malaysia

About the role

• Operations role managing compliance and legal processes for an investment firm focused on technology businesses in Asia-Pacific. Seeking adaptable and detail-oriented candidates with relevant degree and experience.

Responsibilities

• Act as the primary custodian of portfolio company records, ensuring the "source of truth" is accurate and up-to-date. Manage the post-investment lifecycle by systematically tracking portfolio company compliance, coordinating the collection and processing of governance documents (such as board and shareholders resolutions, updated cap tables).
• Facilitate the end-to-end administrative execution of investment activities, including the management of transaction documents. Assist with the transaction closing by coordinating document execution, maintaining audit trails for every transaction, and ensuring all corporate governance requirements (e.g. drafting resolutions and managing filings) are completed with precision.
• Maintain the firm’s "source of truth," including corporate governance records such as resolutions and Accounting and Corporate Regulatory Authority (ACRA) filings for the firm and its funds/SPVs, and working with our corporate secretarial service providers to ensure our obligations are met with methodical consistency.
• Coordinate and execute periodic licensing and reporting requirements for financial regulators including Monetary Authority of Singapore (MAS) and Australian Securities & Investments Commission (ASIC).
• Manage relationships with fund administration and trustee partners to ensure efficient AML/KYC processes for our investors.
• Assist in designing and implementing the operational workflows that support fund launches, investor onboarding, and investment transactions.

Requirements

• A degree or diploma in Law, Finance, Business (or another discipline if you are eager to expand your professional scope).
• 1 to 4 years in a professional environment such as Asset Management, Law, Corporate Secretarial, Compliance, or Start-up Operations.
• An adaptable and intellectually curious approach defined by tenacity and initiative, and a willingness to proactively support the optimisation of processes and internal frameworks.
• A structured and detail-oriented work style, with the ability to meet tight deadlines in a rapid-growth environment.
• A high degree of comfort with, or an eagerness to master, digital platforms for process automation and augmentation to ensure operational efficiency and consistency.
• Strong verbal and written skills in English, with the ability to communicate mission and vision to internal and external stakeholders.