Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
About the role
- Administrative Assistant at McCarthy Holthus LLP serving clients and employees. Performing a variety of general administrative duties in a collaborative environment.
Responsibilities
- The Administrative Assistant serves as the first point of contact for clients, visitors, and employees
- Greet clients and visitors warmly, providing assistance and directing them to the appropriate personnel or departments
- Perform general office duties including emailing, copying, faxing, tracking incoming mail, and maintaining office supplies and equipment
- Maintain a clean and organized reception area to create a professional and inviting atmosphere
- Coordinate incoming and outgoing mail and deliveries
- Imaging and distribution of documents
- May perform other duties as assigned to support department goals
- May occasionally work extended hours based on operational needs
Requirements
- High school diploma or equivalent
- Customer service experience, training or certification
- Experience with office software such as Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skill with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills for client and attorney interactions
- Attention to detail
- Professional demeanor and commitment supporting a collaborative team environment
- Previous experience in an office environment
Benefits
- McCarthy Holthus LLP. and affiliated companies promote work/life balance with a robust wellness program
- PTO
- remote work
- flexible schedules (when available)
- Full-time employees become eligible for benefits following a 30-day waiting period, with benefit offerings that include medical, dental, vision, life, AD&D, EAP, STD, and LTD
- Additionally the firm provides parental leave for both primary and non-primary caregivers
- Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long-term care insurances
- 401(k)-retirement plan with a company match
- Part-time employees may have access to some of these benefits, which may be on a pro-rated basis
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