Hybrid Senior Director's Assistant

at Pacific Gas and Electric Company

• Job title: Senior Director's Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: $42 - $67 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Oakland, United States

About the role

• Provide administrative support to one or more Directors or Executives. Responsible for calendaring, correspondence, travel logistics, and other administrative tasks.

Responsibilities

• Provide administrative support to one or more Directors or Executives.
• Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place.
• Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages.
• Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status.
• Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process, distribute mail.
• Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries.
• Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements.
• Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance.

Requirements

• Administrative experience, 4 years
• High School or GED-General Educational Development-GED Diploma
• Experience in supporting director-level leader or above, 1 year

Benefits

• PG&E’s discretionary incentive compensation programs