Hybrid Scientific Engagement – Program Manager

at Kerr Dental

• Job title: Scientific Engagement – Program Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dublin, Ireland

About the role

• Scientific Engagement & Program Manager handling engagement activities across various therapeutic areas for Novartis. Collaborating with teams to deliver high-quality scientific engagements for medical education.

Responsibilities

• Support project management and operational delivery of scientific engagement activities, including advisory boards, congress activities (e.g. symposia), external expert engagements (EEEs), medical education programs, and internal/external meetings.
• Translate engagement strategies into operational plans by coordinating timelines, milestones, deliverables, and event readiness for assigned therapeutic areas or projects.
• Manage logistics, materials preparation, and execution activities to ensure smooth, high‑quality delivery of scientific engagements.
• Collaborate with IMA (TAs, IMACE) and cross‑functional partners to align objectives, coordinate execution, and maintain consistent scientific messaging.
• Maintain regular communication with internal teams and external vendors to provide updates, flag risks, manage expectations, and ensure seamless handoffs.
• Follow standard operating procedures, templates, tools, and approval pathways to ensure compliant, structured, and audit‑ready execution of scientific engagements.
• Support continuous improvement by identifying process gaps and contributing to enhancements in tools, templates, documentation, and ways of working.
• Ensure adherence to compliance, quality, and documentation standards, maintaining accurate version control and complete audit trails.
• Coordinate with external vendors, monitoring timelines, deliverables, and budgets to ensure outputs meet quality and project expectations.
• Identify and escalate risks, issues, or delays that may impact quality or timelines and support issue resolution to keep projects on track.

Requirements

• Education: BSc or equivalent. MSc, PhD, PharmD, or MD are desirable.
• 3 years’ experience in pharmaceutical, healthcare, or life sciences, with a strong focus on scientific engagement delivery and program/project management.
• Experience in supporting coordination of medical or scientific engagement activities, such as advisory boards, medical congresses (including symposia), standalone medical meetings, external expert engagements (EEEs), or medical education programs.
• Experience working in one or more of the following therapeutic areas Oncology, Cardiovascular, Renal, Neuroscience or Immunology is an advantage.
• Experience working in a matrixed, cross functional setting, collaborating with teams such as IMA, Scientific Operations, Medical Affairs, or similar scientific/medical functions.
• Background in operational planning and execution, including managing logistics, vendors, materials, and event related deliverables.
• Familiarity with compliance, SOPs, and approval processes within medical or scientific environments, ensuring activities are delivered to quality and audit ready standards.
• Experience maintaining documentation, tracking progress, and supporting project reporting, ideally using standard project management tools or systems.
• Exposure to process improvement activities, including contributing ideas to streamline workflows, enhance documentation, or improve engagement execution.
• Fluent oral and written English; additional languages desirable.

Benefits

• Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
• Commitment to Diversity and Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.