Executive Administrative Assistant providing support to EVP of Personal Wealth at Empower. Handling administrative duties including scheduling, travel arrangements, and expense reports.
About the role
- Administrative Assistant supporting construction teams with document coordination and record management. Ensuring accuracy and timely delivery of administrative tasks in the Lexington, Kentucky office.
Responsibilities
- Provide administrative support to the construction group
- Follow up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files
- Coordinate the submittal, shop drawing, RFI processes with project team
- Organize and maintain file system including construction drawings, and files correspondence and other records electronically and in paper files
- Coordinate proposal and bid package information and coordination of document releases
- Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
- Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes
- Write Purchase Order Requisitions for manager approval and processing
- Coordinate the archiving of project files
- Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable
- May assist with writing Subcontract Change Orders and coordinating payment of invoices
- Proficient in Microsoft platforms; Bluebeam, SharePoint and AIA knowledge is a plus
Requirements
- Bachelor’s degree or four (4) years of experience in an administrative position(s); or equivalent combination
- Experience in construction or engineering firm highly preferred
- Basic computer skills including word processing, spreadsheets, software and e-mail
- Experience with SharePoint is a plus
- Excellent communication skills
- Must be physically present in the Lexington office
Benefits
- Health insurance
- Professional development opportunities
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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