Operations Team Member operating cremation processes for pet aftercare service. Supporting pet parents and veterinary professionals with dignity, compassion, and care in a close - knit team environment.
About the role
- Division Operations Coordinator managing diverse operational tasks at CU Anschutz Medical Campus. Providing administrative support, coordinating meetings, and ensuring smooth operations within the division.
Responsibilities
- Provide administrative support to division leadership and faculty, including calendar management, meeting coordination, and travel arrangements.
- Oversee general administrative tasks, manage communications, and ensure smooth information flow within the division.
- Coordinate meetings, handle agendas, compose minutes, and maintain executive task lists and project timelines.
- Support technology and workflow improvement initiatives, manage documentation, and handle office supply orders.
- Facilitate and coordinate weekly Grand Rounds and Research Conference, including presenter scheduling, AV setup, and attendance tracking.
- Help plan special events, employee appreciation activities, and design a Year in Review infographic.
- Reconcile office invoices, adhere to financial policies, and support financial processes for recruitment, events, and guest speaker reimbursements.
- Manage purchasing, travel authorizations, and compliance documentation for division-related financial activities.
Requirements
- Bachelor's degree from an accredited institution.
- Four (4) years of professional experience providing high-level administrative support in an academic, medical, or research setting.
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
- Experience with University of Colorado systems (Concur, Marketplace, Interfolio, etc.).
- Experience with communication platforms such as Canva or PowerPoint.
- Experience supporting senior leadership or faculty in a complex organization.
- Strong communication skills, both written and oral, with the ability to document meetings and correspond professionally.
- Exceptional organizational, time-management, and multitasking abilities, with the capacity to prioritize tasks and meet deadlines.
- Proficient in Microsoft Office Suite and virtual meeting platforms, with the ability to work independently and exercise sound judgment in a fast-paced environment.
- Outstanding customer service skills, professionalism, and discretion in handling confidential information.
- Knowledge of office supply management, facilities coordination, and familiarity with university policies, procedures, and strategic problem-solving.
- Expertise in complicated scheduling tasks involving multiple stakeholders.
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 10/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
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