About the role

Division Operations Coordinator managing diverse operational tasks at CU Anschutz Medical Campus. Providing administrative support, coordinating meetings, and ensuring smooth operations within the division.

Responsibilities

Provide administrative support to division leadership and faculty, including calendar management, meeting coordination, and travel arrangements.
Oversee general administrative tasks, manage communications, and ensure smooth information flow within the division.
Coordinate meetings, handle agendas, compose minutes, and maintain executive task lists and project timelines.
Support technology and workflow improvement initiatives, manage documentation, and handle office supply orders.
Facilitate and coordinate weekly Grand Rounds and Research Conference, including presenter scheduling, AV setup, and attendance tracking.
Help plan special events, employee appreciation activities, and design a Year in Review infographic.
Reconcile office invoices, adhere to financial policies, and support financial processes for recruitment, events, and guest speaker reimbursements.
Manage purchasing, travel authorizations, and compliance documentation for division-related financial activities.

Bachelor's degree from an accredited institution.
Four (4) years of professional experience providing high-level administrative support in an academic, medical, or research setting.
Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
Experience with University of Colorado systems (Concur, Marketplace, Interfolio, etc.).
Experience with communication platforms such as Canva or PowerPoint.
Experience supporting senior leadership or faculty in a complex organization.
Strong communication skills, both written and oral, with the ability to document meetings and correspond professionally.
Exceptional organizational, time-management, and multitasking abilities, with the capacity to prioritize tasks and meet deadlines.
Proficient in Microsoft Office Suite and virtual meeting platforms, with the ability to work independently and exercise sound judgment in a fast-paced environment.
Outstanding customer service skills, professionalism, and discretion in handling confidential information.
Knowledge of office supply management, facilities coordination, and familiarity with university policies, procedures, and strategic problem-solving.
Expertise in complicated scheduling tasks involving multiple stakeholders.