Executive Assistant providing administrative support to the Region Manager and leadership team at Nutrien. Involves coordinating travel, meetings, and managing communications efficiently.
About the role
- Executive Assistant providing high-level administrative support to the CEO at NYC Tourism + Conventions. Focused on calendar management, meeting coordination, and effective communication with stakeholders.
Responsibilities
- Provide high-level administrative and operational support to the President & CEO.
- Manage complex calendars, scheduling appointments, meetings, and travel while anticipating conflicts and prioritizing key engagements.
- Function as a primary point of contact for internal and external stakeholders, ensuring streamlined communication.
- Prepare, format, and organize documents, presentations, and reports for executive meetings.
- Handle confidential information with discretion and professionalism.
- Plan, schedule, and facilitate executive meetings, including agenda preparation and material distribution.
- Take detailed meeting notes, track action items, and follow up to ensure completion.
- Support Board and Executive Committee meetings through logistical and documentation support.
- Screen and prioritize emails, calls, and requests, ensuring timely responses.
- Draft and edit internal and external communications on behalf of the CEO and CMO.
- Assist with special projects, research, and initiatives that align with the organization’s strategic goals.
Requirements
- Associate’s degree or higher in Business Administration, Communications, or a related field (or equivalent experience).
- 7-10 years of experience supporting C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees.
- Experience working with Board members and high-level stakeholders is a plus.
- Experience with AI applications, analytics platforms, and data management systems is a plus.
- Strong organizational and time-management skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities within defined guidelines.
- Superior internal and external verbal and written communication skills.
- Sound judgment in handling confidential information.
- Collaborative interpersonal style.
- Knowledge of New York City’s boroughs, tourism industry, and cultural landscape is a plus.
Benefits
- Hybrid Schedule : 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
- Generous Time Off : PTO Bank (personal, sick, and vacation)
- Holidays : up to 12 paid company holidays, plus extended Winter Break.
- Floating Holiday : 1 per year, front-loaded.
- Healthcare : Premium medical, dental, and vision plans, plus HRA.
- Retirement & Development : Retirement savings plan and professional development opportunities.
- Perks : Cell phone credit to subsidize your plan and a monthly commuter allowance.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting CEO in administrative, project supervision, and team coordination. Requires strong organizational skills and 5+ years of related experience, based in Colombia.
Executive Assistant providing high level administrative support to VPs of Product Management and Engineering. Managing communications, travel, and cross - functional collaboration on initiatives.
I(
Sekretär*in/Teamassistenz in Teilzeit für die Forschungsabteilung Plankton - und Mikrobielle Ökologie. Unterstützung in administrativen Tätigkeiten sowie bei Veranstaltungen und Workshops.
Executive Assistant supporting the CEO at TimelyCare, a virtual care provider for education. Ensuring effective calendar management and executive preparedness in a fast - paced environment.
Executive Assistant increasing productivity and effectiveness of cofounders in AI software firm. Ensuring smooth office operations and fostering team coordination for financial services.
Executive Assistant providing administrative support within the Accounting and Finance organization at The Cigna Group. Coordinating complex schedules and facilitating office visits for senior leaders.
Executive Assistant II providing administrative support to executives at Aflac in Washington, DC. Responsible for correspondence, calendar management, and facilitating communications within the company.
Executive Assistant managing calendars and communications for Duetti's leadership team. Engaging in strategic initiatives within a fast - paced music finance environment.
Executive Assistant managing senior executives' calendars for a high - speed aircraft manufacturer. Supporting travel arrangements, meeting planning, and organizational standards.