Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
Responsibilities
- Strategic Support | Tackle high-priority initiatives, identify root challenges, and implement strategic solutions.
- Administrative Excellence | Prepare expense and process reports, manage executive calendars, company calendars, coordinate meetings, and arrange complex travel schedules, ensuring the most efficient and effective uses of time and resources.
- Project Management | Independently drive projects and tasks from inception to completion, prioritizing impactful results and maintaining attention to detail.
- Meeting Coordination & Support | Prepare agendas, compile relevant materials, transcribe comprehensive meeting notes, and ensure follow up and completion of action items for meetings and executive engagements.
- Communication | Act as an influential liaison between executives, internal teams, external partners, and the board of directors, fostering effective, concise communication and building strong working relationships.
- professionalism and discretion.
- Resource Management | Assist with ad hoc financial and HR-related activities, prepare documentation and presentations, supporting the operational needs of the leadership team.
- Process Optimization | Identify and implement opportunities to improve workflows, enhance productivity, and streamline administrative processes
Requirements
- 5+ years of experience in fast-paced, highly detail oriented roles including but not limited to executive administration, legal administration, human resources administration, finance or accounting, etc.
- 3+ years of experience in rapidly growing small-to-medium sized businesses
- Strategic thinker who can dig deeper into challenges, identify root causes, and drive impactful outcomes
- Extremely high level of accuracy and organization in managing tasks and responsibilities
- Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities
- Excellent interpersonal skills with the ability to build trust quickly and collaborative effectively across various teams
- Maintains strict confidentiality, handling sensitive information with the highest level of professionalism and discretion
- Proven track record of working independently and making sound decisions
- Flexible and eager to take on different tasks and challenges as they pop up
- Embody and reflect the Moresby culture and values in both thought and practice: Strategic, Nimble, Inquisitive, Proactive, Empathetic, Straightforward.
- Bonus Points
- Familiarity with CPG or retail industries
- Bachelor’s degree in Business Administration, Human Resources Management, or a related field
Benefits
- Comprehensive Health Plans + Retirement Savings Match
- Remote-First with Quarterly Onsite Meetings
- Professional Development
- Healthy Snacks and Friday Lunches onsite
- Paid Community Service Days
- Annual Retreats
- Flexible Vacation Policy
- Professional Development
- Competitive Salary
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