Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
About the role
- Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
Responsibilities
- Manage complex calendars and schedule a high volume of meetings, ensuring alignment across multiple senior stakeholders, practices, and time zones.
- Manage meeting logistics including room reservations, agendas, and invites.
- Ensure meeting agendas are logistically sequenced while avoiding scheduling conflicts (e.g., meetings too close to offsite events or travel) and confirm all participants have necessary access, materials, and logistical details in advance.
- Liaise with external and internal Aprio team members to align schedules and priorities.
- Coordinate detailed travel arrangements and accommodations, anticipating needs and managing time-sensitive changes efficiently.
- Prepare, maintain, and distribute meeting materials, communications, and agendas to keep stakeholders informed and aligned on priorities and upcoming events.
- Uphold a high level of professionalism, confidentiality, and discretion in handling sensitive information and executive communications.
- Collaborate with the Chief Learning Officer (CLO) to organize and prepare for the monthly departmental meetings, including agenda development, material distribution, and logistical coordination to ensure meetings run smoothly and objectives are met.
- Coordinate with the learning leads to update the L&D Monthly Report, ensuring all required data is gathered, organized, and submitted on time to relevant stakeholders.
- Work with Legal, Finance and IT in securing new vendor contracts for L&D.
- Support L&D leadership with administrative tasks as needed.
Requirements
- Amenable to work night shift (8:00 PM – 5:00 AM)
- 3+ Strong customer service skills, preferably demonstrated through work with senior stakeholders and managing time-sensitive tasks.
- Experience navigating meeting logistics effectively, demonstrating strong situational awareness and understanding of meeting flow.
- Strong interpersonal and communication skills, both written and verbal, with a high degree of accuracy and professionalism when engaging with senior stakeholders.
- Exceptional attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Associate’s degree or equivalent business or related field
Benefits
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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