Senior Administrative Associate supporting University Writing Center and Digital Writing Lab at UT Austin. In charge of administrative support, financial management, and student employment management.
About the role
- Administrative Assistant supporting senior leaders and managing cross-functional initiatives in a corporate environment. Responsible for project coordination and calendar management with a focus on engagement.
Responsibilities
- Providing comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, and task prioritization.
- Supporting leaders globally, specifically managing coordination for one leader based in the US, while supporting the remaining leadership team locally.
- Serving as a key point of contact for internal and external stakeholders on behalf of senior leadership.
- Coordinating and managing special projects such as office moves, operational transitions, and small events.
- Supporting site-level wellbeing and employee engagement events, including planning, logistics, vendor coordination, and onsite execution.
- Tracking project timelines, deliverables, and dependencies; ensuring smooth execution and follow-through.
- Overseeing travel arrangements, budgeting, and vendor coordination when required.
- Maintaining a high level of confidentiality, professionalism, and attention to detail.
Requirements
- 3 - 6 years of experience as an Administrative Assistant, Office Manager, Project Coordinator, or similar role in a corporate/global environment.
- Demonstrate experience managing senior leadership schedules and providing support to senior stakeholders effectively.
- Exhibit capability to oversee various projects concurrently and ensure their successful completion.
- Demonstrate advanced proficiency in English communication, both written and spoken - must
- Demonstrate excellent interpersonal abilities with a focus on delivering exceptional service and fostering positive relationships.
Benefits
- Your health
- Your finances
- Your family
- Your time at work
- Your time pursuing other endeavors
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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