Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Specialist handling invoicing and vendor payments at NoaNet. Responsible for maintaining accurate records and facilitating financial transactions.
Responsibilities
- Review and process invoices for accuracy and compliance.
- Enter invoices into ERP accounting system and online platforms.
- Ensure proper documentation and approvals for payments.
- Establish and maintain relationships with vendors.
- Communicate with vendors regarding payment status and inquiries.
- Resolve discrepancies and issues related to invoices.
- Prepare reports on accounts payable metrics.
- Assist in financial audits by providing necessary documentation.
- Maintain accurate records of all transactions.
- Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
- Facilitate payment of vendors, which may include verification of federal ID numbers, review of purchase orders, sales orders, and resolving of discrepancies.
- Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop payment orders as needed.
- Assist with accounting records and ledgers by reconciling monthly statements and transactions.
- Record entry of invoices received in and verify validity against supporting documentation.
- Coordinate issuances of Company VISA cards to designated employees.
- Reconcile corporate VISA accounts to the Company’s banking records.
- Support periodic external and internal audits by providing records and documentation to auditors.
- Other related duties as assigned.
Requirements
- High school diploma or equivalent
- 5+ Years of accounts payable accounting experience, or a similar role
- Must be dependable and extremely trustworthy
- Proficiency in accounting software and Microsoft Office; especially Excel
- Ability to learn quickly and operate perform required tasks and duties within an ERP SaaS system
- Excellent organizational & time management skills with attention to detail
- Ability to maintain confidentiality of Company and affiliate information
- Demonstrated interpersonal and inter-departmental communication skills
- Ability to multitask on multiple projects with multiple individuals, take initiative, and meet deadlines.
Benefits
- Defined Benefit Retirement Plan through the WA State Department of Retirement Systems (PERS)
- 457b Optional Supplemental Retirement Plan
- Medical, Dental and Vision insurance
- Accidental Death and Long-Term Disability Plan
- Combined Paid Leave
- 11 Paid Holidays
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