Hybrid Accounting Manager

at Nicoya

• Job title: Accounting Manager
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Kitchener, Canada

About the role

• Accounting Manager overseeing accounting, payroll, and administration within a fast-growing technology company in Kitchener, Ontario. Ensuring compliance with GAAP and managing financial processes efficiently.

Responsibilities

• Co-ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
• Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner.
• Prepare journal entries and ensure all bank transactions are properly accounted for
• Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports.
• Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes.
• Record bank transactions and bank reconciliations
• Prepare monthly reconciliations for all balance sheet accounts with the Finance team
• Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements.
• Sales administration including: vendor and other registrations, coordination with customer and sales team, etc.
• Maintaining the accounts receivable ledger including customer follow-ups
• Maintaining the link between the inventory management system and the accounting system from order to COGS
• Posting all month-end adjustments including but not limited to: prepaids, capital assets and amortization, accruals, interest adjustments, etc.
• Manage other financial responsibilities, including corporate financial and payroll reporting (HST, EHT, WSIB, 1099), month-end closing process and business plan.
• Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures.
• Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
• Monitor the company’s cash activity and provide oversight of subsidiary cash activity to support effective cash flow management.
• Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities.
• Assist with the preparation of funding applications and claims for government programs such as IRAP and SR&ED
• Other miscellaneous administrative tasks

Requirements

• 1+ years of previous experience in an accounting role and sound knowledge of generally accepted accounting principles
• Post-secondary education in accounting / business program
• Proficient in using standard office software with previous experience using accounting software such as QuickBooks and advanced skill in Microsoft Excel

Benefits

• Prime location in downtown Kitchener, easily accessible by public transportation
• ION Light Rail station 1 minute walking distance away (Queen and Frederick station located on Benton)
• On-site gym and free coffee!
• Walking distance to great restaurants and local amenities
• A diverse, friendly team and a cool, vibrant office culture!