Assistant HR and Accounting responsible for administrative tasks at Actemium in Switzerland. Support in HR activities, accounting, and organizational duties in a hybrid work environment.
About the role
- Accounting Manager overseeing accounting, payroll, and administration within a fast-growing technology company in Kitchener, Ontario. Ensuring compliance with GAAP and managing financial processes efficiently.
Responsibilities
- Co-ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
- Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner.
- Prepare journal entries and ensure all bank transactions are properly accounted for
- Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports.
- Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes.
- Record bank transactions and bank reconciliations
- Prepare monthly reconciliations for all balance sheet accounts with the Finance team
- Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements.
- Sales administration including: vendor and other registrations, coordination with customer and sales team, etc.
- Maintaining the accounts receivable ledger including customer follow-ups
- Maintaining the link between the inventory management system and the accounting system from order to COGS
- Posting all month-end adjustments including but not limited to: prepaids, capital assets and amortization, accruals, interest adjustments, etc.
- Manage other financial responsibilities, including corporate financial and payroll reporting (HST, EHT, WSIB, 1099), month-end closing process and business plan.
- Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures.
- Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
- Monitor the company’s cash activity and provide oversight of subsidiary cash activity to support effective cash flow management.
- Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities.
- Assist with the preparation of funding applications and claims for government programs such as IRAP and SR&ED
- Other miscellaneous administrative tasks
Requirements
- 1+ years of previous experience in an accounting role and sound knowledge of generally accepted accounting principles
- Post-secondary education in accounting / business program
- Proficient in using standard office software with previous experience using accounting software such as QuickBooks and advanced skill in Microsoft Excel
Benefits
- Prime location in downtown Kitchener, easily accessible by public transportation
- ION Light Rail station 1 minute walking distance away (Queen and Frederick station located on Benton)
- On-site gym and free coffee!
- Walking distance to great restaurants and local amenities
- A diverse, friendly team and a cool, vibrant office culture!
Job title
Job type
Experience level
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Not specified
Degree requirement
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