Accounting Clerk providing clerical support and handling billing processes for a healthcare organization. Must be self - motivated and meet detailed - oriented requirements in a hybrid role.
About the role
- Project Accounting Coordinator supporting project financial operations for Triton Environmental Consultants. Managing billing, invoicing, and accounts receivable in a hybrid work environment.
Responsibilities
- Work together with the current Project Accounting team to support monthly invoicing.
- Manage project billings, contract review, billing setup and ensure all recoverable cots are accurately captured and invoiced.
- Support the current invoicing team by: Ensuring prompt issuance of client invoices and correct integration of all costs into project financials.
- Tracking project costs across labor, materials, subcontractors, equipment, and change orders, ensuring alignment with customer agreements.
- Uploading invoices to various client portals or directly emailing invoices.
- Establish, administer and set up projects in our ERP system (NetSuite) and our project management tool (Suite Projects Pro).
- Partner directly with Project Managers to align WIP (Work in Progress) charge out with the proper rates based on predetermined agreements.
- Manage Accounts Receivable: Process remittances in NetSuite. Ensure all payments are applied against outstanding AR balances. Ensure prepayments are recorded against projects as per company policies.
- Work with Project Managers to verify and review employee timesheets for accuracy to ensure correct billing.
- Set up new customers in NetSuite. Update and synchronize new project details (tax and location fields) into Suite Projects Pro.
- Support month-end close, including accruals and cash flow forecasts.
- Ensure adherence to internal financial controls and corporate policies.
- Identify, recommend and implement process improvements in project accounting workflows.
Requirements
- 1–2 years of experience is required, ideally within a related industry, with exposure to a variety of projects (e.g., environmental consulting, engineering, construction, etc.)
- Basic accounting knowledge on how your work impacts the financial statements
- Strong analytical and problem‑solving skills for interpreting complex project data
- Ability to prioritize deliverables in fast‑paced environments
- Meticulous attention to detail and commitment to data accuracy
- Excellent communication skills to collaborate across diverse teams and stakeholders.
Benefits
- A collaborative and inclusive team culture
- Competitive salary and comprehensive benefits, including a Health Spending Account and pension matching
- Paid professional membership fees (including in-training designations)
- Professional development opportunities
- Flexible scheduling and hybrid work options
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